Residential Facilities and Safety Office Assistant

Residential Life, a department within the Division of Student Affairs, provides a world-class housing experience by engaging students within an innovative and educational environment that supports best on-campus housing practices and promotes student success.

Summary

The Residential Facilities and Safety Office Assistant provides administrative and logistical support to professional staff on the department's Residential Facilities and Safety team.

Essential Functions

• Provide administrative support to the Associate Director of Residential Facilities and Safety. Assist with meeting agendas/minutes, HR needs, etc. Provide support to other professional staff on the team as needed.
• Provide logistical support to the team. Schedule meetings/room reservations, coordinate supplies and provide resources as necessary.
• Assist facility, safety and planning team members with coordinating and communicating project schedules.
• Submit and track work orders (including warranty repair/replacement), ensuring timely completion and follow-up as necessary. Monitor cost, and ensure redundancies are omitted.
• Work with department and Marketing and Communications staff to update students and staff about facility-related situations through a variety of physical and digital methods (email, flyers, digital signage, website updates, etc.).
• Support policy and procedure development and maintenance.
• Assist in developing resources and gathering data to track work orders, FFE (furniture, fixtures and equipment) repairs/replacement, data activation/termination, etc.
• Maintain accurate records for FFE for all Residential Life-owned and -operated properties. Request quotes for new and/or replacement items, monitor submitted orders and schedule installations.
• Record and monitor inventory. Coordinate furniture/equipment relocation (to another Residential Life space or to Surplus). Assist with implementation and maintenance of gaming consoles, tables, TVs, etc.
• Serve in an on-call door access rotation (requires on-call evening and weekend assistance).
• Provide instruction and guidance and assign/delegate work as appropriate to student staff to assist in maintaining facility operations.
• Coordinate check-out, maintenance and staff training for department vehicles.
• As with all positions, involvement with other duties and responsibilities is expected in order to serve the customer and maintain our Residential Life and Student Affairs mission.

40 hours per week, 8 to 5 p.m. Monday through Friday

This position may require evening and weekend hours supporting activities and programs within the department. Occasionally division and campus projects may require additional hours outside of your normal schedule.

This position serves in an on-call rotation to assist students and staff with after-hours door access issues.

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

• Demonstrated experience coordinating and providing office support
• Clear and concise verbal and written communication skills
• Understanding of facilities/maintenance projects
• Detail-oriented and highly organized
• Self-motivated and able to follow through on multiple tasks at the same time
• Excellent customer service skills
• Willingness to do what is necessary to make the team successful
• Proficient in Microsoft Office (including Word, Excel and Outlook)
• Data entry experience

Range: $14.51 - $18.26, paid on a bi-weekly basis

GGS/PAT Level: 006

University Title: Office support Assistant IV

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Submit a completed application, cover letter, contact info for three (3) professional references (including current supervisor, if applicable) and resume.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.