Legal Assistant

Provides a wide range of support to the Legal Department in both day-to-day activities and special projects. Drafts and prepares legal documents and correspondence and maintains files. Communicates with employees, patients, family members, courts, and the public. Assist other departments when needed.

• Assists in handling the intake, tracking, and assignment of requests for legal assistance, subpoenas, and case filings.
• Prepares drafts of correspondence and legal documents of all types, including but not limited to guardianships, judicial authorizations, contracts, real estate documents, acquisitions, and student agreements.
• Provides administrative support to the legal department, such as maintaining calendars, making travel arrangements, preparing paperwork and presentations, managing departmental mail and phone calls, and monitoring the department's email address.
• Carries out day-to-day operations of the department including greeting visitors, maintaining office supplies and organization, managing accounts payable, and maintaining filing system.
• Maintains and organizes hardcopy legal documents and files such as deeds, vehicle titles, general information, corporate documents, and various contracts.
• Assists in maintaining and managing contracts using an electronic contract management system and organizing digital files using a matter management system.
• Responds to requests for information and documentation from various organizational departments, external auditors, and other agencies.
• Drafts Assumed Name Certificates for owned Hospitals and affiliates. Submits required documents to local and state agencies. Maintains files on all owned corporations and Hospitals. Assists other departments with questions regarding corporate structure.

Education: Associate's degree in related discipline, paralegal certificate, or equivalent experience desired.

Experience: Minimum of two years experience as a legal secretary, or equivalent experience.

Licensure,certification,and/or registration: Notary Public, but can be handled after hiring.

Other Minimum Qualifications: Excellent verbal and written communication skills with internal and external personnel, including physicians, company and community leaders, staff, patients, and media personnel. Must be well-organized and detail-oriented. Must demonstrate discretion, tact, diplomacy, confidentiality, and good judgment in dealing with routine inquiries, requests, and in handling difficult or unusual situations. Work requires knowledge and use of general office equipment and PC equipment and software.

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.