Administrative Assistant - University Marketing and Branding

Working Title: Administrative Assistant - University Marketing and Branding

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

College/Division: Communications and Marketing

Department: 100715 - UMB Administration

Pay Rate: Hourly

Specify Range or Amount: $18 - $19 per hour

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 11/15/2024

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
* A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
* Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
* A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
* Holiday Breaks: The university is granted 12 holidays a year.
* Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

University Marketing and Branding at James Madison University is searching for an Administrative Assistant to effectively and efficiently serve three subunits in the Department of University Marketing and Branding. Those subunits are Content Marketing, Digital Marketing, and Advancement Marketing.

Duties and Responsibilities:

Manage the budget and financial records, including tracking and reconciling the budget, preparing all budget forms, and transferring funds
Understanding of university and college policies, procedures and practices related to event planning and scheduling
Process travel reimbursements for staff
Orders office supplies and equipment through eVA.
Execute the hiring process for employees, including student employees
Maintain confidential personnel records
Manage timesheets, time entry, and payroll records
Conducts credit card purchases and reconciliation of staff credit cards
Submit requests to other areas, including Facilities Management, the Motor Pool, and Telecommunications
Schedule meetings, reserve rooms, plan events, order catering, complete business meal certification forms, and set up events
Process timesheets for student interns
Answer the phone, maintain records, and manage calendars
Work approximately 29 hours per week
Other duties as assigned to support the UMB mission

Qualifications:

Required:

• Exemplary organizational and planning skills with the ability to balance, prioritize and complete multiple tasks
• Exceptional computer skills with an expectation of in-depth knowledge of relevant software such as MS Office (Outlook, Word, Excel, PowerPoint)

Additional Considerations:

• Experience in fiscal data management and accounting processes and systems, including fiscal record-keeping methods, practices, and procedures
• Demonstrated ability to learn and follow policies and procedures
• Excellent oral and written communication skills, particularly the proper use of grammar and punctuation
• Demonstrated ability to interact effectively and professionally with a multi-disciplinary and cross-trained team of faculty, staff, and students.
• Flexibility to balance long and short term projects.
• Knowledge of standard office administrative practices and procedures

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.