GME Institutional Coordinator

Summary:

Under direct supervision of the Graduate Medical Education Manager and according to established polices and procedures performs administrative support functions related to graduate medical education (GME) at the institutional and program levels. Provides administrative support to Alpert Medical students as well as other visiting residents fellows students and observers. Utilizes a thorough knowledge of the GME department Hospital Brown University Health and specific training programs to gather and interpret material and to prepare reports and records. Participates in coordinating onboarding efforts institutional and training program compliance with accreditation requirements (ACGME and other) Department schedules and activities and establishment and maintenance of required filing and record systems. Acts as a resource person to training program directors training program coordinators other faculty and staff residents/fellows; medical students other visiting residents and students as well as other Brown University Health staff.

Responsibilities:

Performs a variety of administrative tasks relative to collection organization preparation distribution and record keeping of large volumes of information necessary to meet documentation and information requirements of graduate medical education training program specifications. Please refer to position specific addenda.

Utilizing a thorough knowledge of the Hospital Brown University Health accreditation requirements and GME department policies and procedures acts as a resource person to all GME related training program directors training program coordinators other faculty and staff residents/fellows; as well as medical students other visiting residents and students as well as other Brown University Health staff. Acts to resolve matters independently within the scope of responsibility and authority.

Creates and distributes correspondence forms statistical analyses agendas and reports including large volumes of material related to department and/or training programs for GME department members training program faculty and staff and regulatory or accrediting agencies.

Develops maintains and revises as necessary records and filing systems including updating department manuals and documents as instructed.

Maintains GME statistics as required by the Department Brown University Health and outside agencies. May tabulate data and perform statistical analyses to prepare reports.

Manages departmental records including those needed for major national organizations including confidential information. Initiates files updates and purges records as necessary including data entry storage and retrieval. Provides reports and verifications to organizations as requested.

Answers the telephone and receives visitors to GME. Ascertains customers* needs establishes priorities and investigates issues often resolving matters independently and on own authority.

Manages departmental calendars without prior clearance for most appointments often coordinating department managers* meetings and other obligations. Schedules coordinates and attends inter-departmental meetings.

Maintains inventory and orders office supplies at own discretion according to knowledge of usage patterns and budgeted allowances. Prepares and follows up on check requests and purchase orders.

Performs other related duties as required.

Brown University Health is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: Rhode Island Hospital USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union

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