Administrative Assistant

Administration

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,300 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #61 on Engineering News-Record's list of the Top 500 Design Firms.

JMT's Newark, DE Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity.

Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offer a rich benefits package, including:

• Paid Leave Time
• Paid Holidays
• Paid overtime (1.5 x hourly rate)
• Affordable & Widely accepted health, dental and vision insurance
• Excellent 401K Retirement Plan
• Education Reimbursement program

Pay range is $23-30/hour. Salary range is based upon background and level of experience.

Essential Functions and Responsibilities

General Administration

• Review and edit various documents. Support office staff with document formatting.
• Create general communication/correspondence.
• Organize documents
• Schedule monthly Office Meetings, coordinate presenters and prepare draft agenda
• Copy, bind documents to create reports
• Process incoming/outgoing mail
• Answer and transfer incoming calls

Office Space

• Maintain tidiness and organization of general office areas (breakroom, print room, supply room, conference rooms, lobby)
• Manage building lobby and JMT office access process (access codes and key cards)
• Be primary contact with the building management office
• Maintain breakroom supplies inventory, small appliances and coffee station
• Maintain print room - clean and organize as needed, monitor inventory of office supplies, copy paper and printer cartridges, and replace as needed

Coordination with outside vendors

• Order meals for training sessions, meetings, and other events
• Coordinate office events such as awards banquets and holiday parties
• Manage vendors that support the office including breakroom supplies, office security, reproduction/print room, plant maintenance, offsite storage, etc. Review and process invoices from vendors.

Additional Duties

• Manage new employee on boarding process
• Oversee career fair process including scheduling with university and coordinating attendees/materials
• Manage the contract execution process
• Manage the subcontract process
• Expense Reports for Office Leader and Section Heads
• Assist with administrative tasks on various projects

Nonessential functions and responsibilities:

• Perform other related duties as assigned

• High school diploma or equivalent
• Minimum 3 years of related experience, as outlined in the Essential Functions and Responsibilities above
• Minimum of 3 years related office administration experience

Qualifications preferred:

• Proficiency in using Microsoft Office Suite Products

Working Conditions:

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lifting and carrying objects up to 20 pounds. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

JMT is an Equal Opportunity Employer M/F/Disability/Vet/Sexual Orientation/Gender Identity, and we are proud to be building an inclusive and diverse workforce.