Staff Assistant, II

GENERAL SUMMARY/OVERVIEW STATEMENT:

The Division of Infectious Diseases is seeking a Staff Assistant to join our team 5-10 hours/week for 3-6 months. The incumbent will be essential to improving equity of administrative and operational support available to physicians in the Divisions.

Interested candidates should apply via www.massgeneral.org/careers.

For more information regarding our group, please visit https://www.massgeneral.org/medicine/infectious-diseases

When applying, please upload a resume along with a cover letter.

Internal candidates should send a resume and cover letter to IDvirtualadminpilot@massgeneralbrigham.org

Current hourly-paid employees may be eligible for overtime compensation.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

Primary duties:

* Provide administrative support to a group of physicians including word processing, editing, filing, printing/compiling documents, including but not limited to:

* Licensing, recredentialing, HMS CV updates, HMS promotion paperwork

* Submissions for MOC/CME

* Respond within 24 hours to multiple and varied requests from a group of physicians, including organizing licensing and appointment records, proofreading correspondence and other documents, printing materials

* Work can be completed over 1-2 weeks, depending on the request, but responding promptly with availability is essential

* Assist with all administrative aspects of select recurring meetings and symposia; activities may include securing meeting space, managing invitation list, preparing materials for distribution, and ordering meals and refreshments, scheduling travel and booking hotel

* Assist with coordination of Division events, including drafting agendas, maintaining guest lists, securing meeting space, coordinating internet and phone conferencing, and managing logistics

* Submit, track, and file check requests and expense reimbursements with attention to not just accuracy and timeliness, but also adherence to Partners and sponsor guidelines

* Assist with recruiting efforts including pulling, printing, and organizing application materials

* Assist with updating and maintaining website(s) and/or Twitter or other social media platforms

* Proofreading and submission of manuscripts; use of Endnote, Zotero, or other reference managers

* Coordinating clinic schedules around vacations and meetings

* Assist with power point slides, literature searches, and preparation of other educational materials

QUALIFICATIONS:

Minimum Qualifications:

* Associate's Degree and at least two years of relevant experience or Bachelor's Degree

* Strong working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook is required

* Familiarity with MGB systems is preferred

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

Getting Results:

* Drive for constant improvement and consistently demonstrate a positive, "can-do" attitude

* Ability to anticipate and solve problems proactively and effectively

* Strong customer service orientation

Planning, Organizing, and Coordinating:

* Superb time management skills with the capability to prioritize among multiple requests from multiple individuals and the ability to change direction in response to a fluctuating work environment

* Excellent multitasking skills, as well as the ability to work in an environment that reflects diverse work styles and perspectives

* Exceptional attention to detail in written materials, scheduling, and all aspects of the work

Communication Skills:

* Excellent written and verbal communication skills

* Solid ability to work successfully in a team environment

* Sense of humor is a must

Diplomacy and Integrity:

* Maintain utmost confidentiality with sensitive and personal information

* Uphold the highest level of integrity and professionalism

This description has been designed to indicate the general nature and level of work performed by an employee within this position. The actual duties and responsibilities may vary based on need.

WORKING CONDITIONS:

Duties can be carried out in a typical office environment or remotely. Distribution of hours within the workweek is flexible.

Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.