Part-time Administrative Support Specialist

Lane Community College

United States, Oregon, Eugene

Nov 15, 2024

Posting Details

AA/EEO Statement

AA/EEO Statement:	Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities
Veterans Statement	Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586. Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources; Zack Roush, roushz@lanecc.edu, 541-463-3970. Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	240175
Job Title:	Part-time Administrative Support Specialist
Applicant Notification:	Department Information The Career Pathways Department is seeking to hire a Part-time Administrative Support Specialist for 10 to 15 hours per week. Application Information Provide all documents as requested. A resume may not take the place of any section of the application. Transcripts are required for this position at the time of application. See instructions below. Incomplete applications will not be considered. Applications will remain in the applicant pool until the position(s) is filled.
Location:	Main Campus, Downtown Center
Classification:	Administrative Support Specialist
Position Type:	Hourly Part-Time Classified
Anticipated Start Date:	Upon Hire
Salary/Wage:	Hourly
Salary/Wage Range:	$17.81 - $26.12 (Classified Hourly Pay Grade 7)
Salary/Compensation Statement:	Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered. Part-Time Benefits may be available for qualified employees.
Grant Statement:	Continuation of this position is contingent on grant funding.
Working Schedule:	In-person front desk work; this is not a remote position. Two days per week; 10 to 15 hours total per week. Part-time position; days and hours may vary to support department needs. Generally Monday - Friday, 8:00 am - 5:00 pm. Schedules may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period.
FLSA:	Non-Exempt
Position Status:	Temporary
Full/Part:	Part-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/12941

POSTING TEXT

Posting Date:	11/15/2024
Closing Date:	03/30/2025
Applicant Pool:	No
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	High school graduation or equivalent is required.
Required Experience:	Two (2) years of general office experience performing the full range of office support duties, including experience using various software programs such as Microsoft Office, Word, Excel, and Google Workspace.
Licensure or Certification Requirements
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education	Completion of college-level courses in office administration, graphic design, or computer information technology.
Preferred Experience	Bilingual English-Spanish Speaker Extensive experience with Microsoft Word and Excel and/or Google Workspace applications and web software is strongly preferred. Experience with graphic design of fliers and social media posts. Experience working with culturally diverse clients or non-native speakers of English. Experience working with database systems. Experience with community college students or social service agencies.
Language Statement	Preference will be given to bilingual English-Spanish speakers. We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	This position offers office and administrative support for the Career Pathways Department. Main duties will include front desk reception, student computer and book lending, tracking student applications in spreadsheets, as well as creating fliers and schedules. The position will also assist with Career Pathways events and outreach. Our department is committed to providing support for underrepresented students seeking Career Technical credentials.
Essential Functions:	Administrative Support Perform the full range of office support duties including data entry, phone and front desk reception and check-in, departmental communications, and processing forms. Create and update spreadsheets, slides, infographics, and other materials using Google Workspace, Canva, and other software tools. Track students using spreadsheets and/or other tools. Maintain email lists, such as our student lists, and employer and agency collaboration lists. Maintain logs for student computers and textbooks in the check-out system. Help in maintenance of Career Pathways webpages and marketing materials such as forms, fliers, Career Pathways certificate lists, and other documents. Student Contacts Create a safe and welcoming environment for students from highly diverse backgrounds including students of various nationalities, socioeconomic statuses, unhoused students, and students with high barriers to education. Respond to inquiries and assist in contacting potential students via phone and email. Learn college processes to answer questions about student registration, student account payment, or other common transactions. Learn basic student resources on campus and off-campus. Track applications and forms for various Career Pathways programs. Contact students as needed to follow-up. Assist in events or providing orientations to PASS Lane and other Career Pathways programs. Documentation, Student Data, and Tracking Enter student data and register students for non-credit classes. Use Google Docs to update student lists and track student participation. Verify eligibility and add services in iMatch for the STEP at Lane program. Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. Other duties as assigned. Work in a Team Environment Collaborate and communicate effectively with team members, other campus staff and workforce partners. Attend department and other meetings as needed. Assist with student workers; provide guidance as needed. Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	Reports to and works under the general supervision of a department dean. A department project coordinator will provide daily supervision. Work is performed independently according to College and department policies. The supervisor is available to consult on problems and policy decisions. Work is reviewed for quantity and quality provided to the department.
Physical Demands/Working Environment:	This position works indoors and is exposed to usual office working conditions that includes office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to twenty-five (25) pounds. Work safely.
Knowledge Skills and Abilities:	Knowledge: High level of proficiency with Google Sheets and Microsoft Office, and knowledge of, or the ability to quickly learn Canva and other similar tools. Knowledge of office procedures, with emphasis on workflow, document production and administrative procedures. Knowledge of and ability to operate office equipment including computers, copiers and printers. Knowledge of and ability to use a variety of social media platforms. Ability to: Work independently and prioritize based on deadlines and needs. Identify and complete tasks associated with primary responsibilities. Problem solve and execute effective organizational strategies. Learn and appropriately apply college and department policies and procedures. Learn and adapt to software tools. Ensure accuracy in reporting and documentation. Interact with students, staff, agency partners and the public from a range of countries and cultures in a pleasant, tactful and courteous manner. Collaborate and communicate with staff, faculty and managers from different departments. Generate various reports, lists and operating information; flexibility and willingness to adapt to change. Work under pressure and with interruptions while paying attention to detail. Communicate effectively orally and in writing with both native and nonnative speakers of English. Manage time effectively, prioritize tasks, take initiative, and work independently. Maintain a high level of confidentiality.
Applicant Instructions:	Applicant Instructions Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. The Curriculum Vitae (CV)/Resume may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Online Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. Transcripts - See instructions below. If applicable: DD214 - Veterans, please fax, email, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College; Zack Roush, roushz@lanecc.edu, 541-463-3970 Additional documents and letters of reference are not accepted. Questions? For assistance with the online application call 541-463-5586. For position questions contact department contact: Tricia Singleton, singletonp@lanecc.edu. How to monitor your application Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm on closing date.
Transcript Instructions:	Transcripts are required If post-secondary education is listed in your application, then unofficial or official transcripts are required at the time of application. If you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. Attach under "Optional Document", fax, email, deliver or mail to: Lane Community College Attn: Career Pathways Building 4, Room 210 4000 E 30th Ave Eugene, OR 97405 Email: singletonp@lanecc.edu Fax: 541-463-3970
College and Division Information:	College Information The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce. Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities. History Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College. One of the advantages of working at Lane is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprise the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new at Eugene, Cascades & Oregon Coast.
Union Association:	LCC Employees Federation (Classified)