Research Administrator
Job Summary We are seeking a detail-oriented Research Administrator to join our dynamic Finance Team in the Department of Psychiatry and Behavioral Sciences. In this position, you will take the lead in the Other Support (OS) process, collaborating closely with researchers, faculty, and Post-Award team to ensure the timely, accurate, and compliant management of grant applications and progress reports. You will manage the gathering, review, and submission of OS documents, ensuring they meet the specific requirements of external funding agencies, particularly the National Institutes of Health (NIH), as well as institutional guidelines.
This role demands a highly organized individual who is proactive, solution-oriented, and comfortable working in a fast-paced environment. You will be responsible for maintaining tracking systems, coordinating submission timelines, and ensuring seamless processes that directly contribute to the success of grant applications and the overall administration of research funding.
Also in this position, you will have the unique opportunity to represent DPBS as the primary financial subject-matter specialist for the JPA (Joint Personnel Agreements) program. As our JPA coordinator and liaison, you will be an integral part of UCSF's collaborative and high-profile program with the Veteran's Administration (VA), and work closely with various teams inside and outside of UCSF, including the VA Faculty, NCIRE organization, and other UCSF offices. Your main responsibilities will be to create and obtain signatures for contractual documents, advise faculty and their teams, and oversee the overall processing of the JPA projects.
Other Financial support projects will be part of this role, with the assignment interface the Director of Finance & Administration. A nice opportunity to work directly with Finance Leadership and learn more about the full workings of such a large and uniquely dynamic Department.
They will rely on strong communication skills to be able to interact with all client groups: staff, PIs, Department Leadership. The candidate will successfully research, interpret, and apply all applicable Departmental and University policies and regulation with minimal supervision and oversight to the daily work processing model. The position will be able to process financial transactions or tasks accurately, efficiently, and be able to apply solid time and task management skills to meet internal and external timelines and expectations. This position requires a high level of ethics and professional standards to handle sensitive matters with tact and sound judgment.
Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.
This is a hybrid-remote position, which includes a combination of on-site (Wednesday & Thursday) and remote work (Monday, Tuesday & Friday).
The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles) Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The UCSF Department of Psychiatry and Behavioral Services is among the nation's foremost resources in the field of child, adolescent and adult mental health. Psychiatry faculty members are recognized for their leadership roles in state-of-the-art, comprehensive and compassionate patient care, pioneering research, excellence in training the next generation of leaders, advancing public policy to advance mental health, and commitment to diversity. Required Qualifications
- Bachelor's degree in related area and minimum one year of experience or equivalent experience / training.
- Writing skills to draft persuasive text for variety of audiences.
- Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment.
- Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
- Ability to communicate effectively with a diverse group of team representatives
- Ability to organize effectively.
- Ability to adapt to changing priorities.
- Ability to function as a member of a team.
- Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments.
- Ability to manage a high volume of transactions.
- Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
- Must work under deadline driven projects.
Preferred Qualifications
- Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
- Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
- Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
- Maintains current knowledge of compliance regulations in all areas of research administration.
- Knowledge of grant funding processes, procedures and techniques.
- Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
- Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
- Working knowledge of finance policies, practices, and systems.
- Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.
- Ability to perform moderately complex financial analysis and customized reporting.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 004486 RSCH ADM 2 CX Job Category Administrative Support, Professional (Non-Clinical), Research and Scientific Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Location San Francisco, CA Campus Mission Center Building (SF) Additional Shift Details 8 - 5, Mon - Fri |
University of California - San Francisco Campus and Health
remote work
Dec 03, 2024