Part-Time Administrative Specialist

Lane Community College

United States, Oregon, Eugene

Nov 19, 2024

Posting Details

AA/EEO Statement

AA/EEO Statement:	Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement	Lane actively recruits Veterans and those with Disabilities for all positions. For accommodations and questions call 541-463-5586. Veterans, please email your documentation (DD214/DD215/letter of disability) to Human Resources; Jill Deneault, deneaultj@lanecc.edu, 541-463-3970. Lane Community College ensures that all veteran documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	240182
Job Title:	Part-Time Administrative Specialist
Applicant Notification:	Department Information Our Center for Accessible Resources Department is seeking to hire a part-time Administrative Specialist. Search Information Provide all documents as requested. A resume may not take the place of any section of the application. Incomplete applications will not be considered. Applications will remain in the applicant pool until the position(s) is filled.
Location:	Main Campus
Classification:	Administrative Specialist - Lead
Position Type:	Classified
Anticipated Start Date:	12/16/2024 or Upon Hire
Salary/Wage:	Hourly
Salary/Wage Range:	$21.47 - $31.49 Hourly (Classified Hourly Schedule Level 10)
Salary/Compensation Statement:	Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered. Part-Time Benefits may be available for qualified employees.
Grant Statement:
Working Schedule:	Generally Monday - Friday, 8:00 am - 5:00 pm. Variable work hours are based on department needs; Evenings and weekends may occasionally be required. Schedules may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period.
FLSA:	Non-Exempt
Position Status:	Permanent
Full/Part:	Part-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/12983

POSTING TEXT

Posting Date:	11/19/2024
Closing Date:	12/04/2024
Applicant Pool:	No
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	Two (2) years of post-secondary education.
Required Experience:	Two (2) years of general office experience performing the full range of office support duties, including extensive public contact. Job-related experience with Microsoft Office Suite (Word, Excel, etc.).
Licensure or Certification Requirements
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education	Two (2) years of post-secondary education in office management, human services or a related field.
Preferred Experience	Experience with databases and proficiency with general office software. Experience in applying and enforcing procedures and guidelines. Experience with tracking systems and documenting interactions. Familiarity with Accessible Technology and student accommodations.
Language Statement	We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	The Administrative Specialist is a part of a team dedicated to facilitating access and full inclusion of students with disabilities into the college environment. This is partially accomplished through proactive student support, effective collaborations and consultations with faculty and staff through a social justice framework (Equity Lens). The Administrative Specialist reports directly to the Dean of Accessibility and Testing Support. This position works with students to facilitate student success and an inclusive and accessible educational experience, consistent with federal law and universal design principles. This position provides administrative support to the Center for Accessible Resources, Testing Support Services, and the Division of Student Affairs. The individual in this position exhibits professionalism and collegiality in a team environment, and the ability to create a welcoming, inclusive, accessible and professional atmosphere. This person must exhibit cultural humility and agility, with the ability and commitment to work with individuals from diverse backgrounds.
Essential Functions:	Daily Program Operations Assist and support the daily work flow in the front office of the department. Greet students, staff, and visitors; answer phone and email inquiries. Create, maintain, educate and enforce operations manuals and procedural guidelines. Understand, articulate and apply department policies, procedures and philosophies. Assist with orienting students, faculty, staff and the public in the use of the departmental database and other electronic systems, uploading documents, entering data, and updating information. Properly refer students to accommodation specialists, coordinators, and other departmental staff, campus and community resources. Actively participate in a shared workload; using plans and communication skills for a positive result; establish and maintain effective working relationships. Work independently and as a member of a team. Establish and maintain effective working relationships with supervisor, lead workers, co-specialists and other staff in the department. Cross-train and obtain required certificates, training, and information needed related to a supporting role for Accessible Technology, Accommodation Support, and Testing/Notetaking Services. Department and Division Support Assist with revision and design of department and division material in electronic and printed format. Assist with department and division projects, campus and community special events in collaboration with division directors and deans. Assist staff with review and implementation of elements of universal design related to student support services in collaboration with Accessible Technology Coordinator. Assist with department and division tabling events, outreach projects, and access, equity and inclusion efforts. Program Tracking and Data Collection Gather information and compile data for analysis and reporting. Capture data in multiple electronic and paper systems with accuracy. Completion, tracking, and facilitation of incident reports and student records. Documentation of all interactions with and regarding students. Checking in and out equipment and other departmental property. Assist with the collection, organization, and maintenance of all equipment, furniture and related inventories, assess needed repairs and recommend purchases to lead workers. Work with Campus Community and Community Partners Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. Interact consistently in a respectful, pleasant, courteous, tactful manner with students, faculty, staff and the public. Problem-solve difficult interactions with students, employees and the public: de-escalate and boundary situations as needed. Track tasks thoroughly through full completion, using problem solving skills as needed, to the satisfaction of the lead worker who assigned the tasks. Other duties as assigned. Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	The position reports to the Dean and involves working independently within established guidelines, departmental procedures, and laws. The supervisor provides occasional instructions, advice, and decisions and reviews the work in progress and upon completion. This role may receive tasks from project coordinators. Individuals in this role may also assist with assigning tasks, setting priorities, and providing training and support to student employees.
Physical Demands/Working Environment:	This position works indoors in a typical office environment and are exposed to typical office conditions, such as office noises and interruptions, such as printers, telephones, and visitors. They may also work with individuals in crisis, having difficulty tracking, or needing mental health support. This position requires that an employee be able to sit or stand for extended periods of time; and perform cognitive and psychometric work for more than six (6) hours a day. This position may work with individuals who may be in crisis, have difficulty tracking, or are in need of mental health support. Work may require transporting materials up to twenty-five (25) pounds. Work safely.
Knowledge Skills and Abilities:	Knowledge of and skill in College/department policies and procedures and the ability to apply them appropriately to daily operations. ADA and Section 504 of the Rehabilitation Act. Demonstrated understanding of issues facing diverse groups (e.g., low-socioeconomic, first-generation, students with disabilities, underrepresented students of color, non-traditional, and under-prepared individuals). Demonstrated strong written and oral communication skills. Demonstrated high-level organizational skills with the ability to prioritize and multitask effectively in a fast-paced, detail-oriented, and time-sensitive environment. Demonstrated skill in the use of MS Office Suite (or similar); database management; and the use of active listening, assertiveness, problem-solving, and public relations techniques. Demonstrated ability to work collegially and collaboratively with diverse internal and external constituencies. Ability to Perform the essential functions of the position recognize situations that warrant initiative and move forward without hesitation. Resolve issues, problems, or situations. Sustain regular work attendance anticipate the next steps and execute independently. Prioritize tasks, work under stress and pressure to meet critical deadlines. Establish and maintain effective working relationships with supervisor, staff, students and the general public. Interact with students, staff and the public in a pleasant, tactful and courteous manner. Maintain the confidentiality of records and information. Be aware of others reactions and adjust interpersonal skills accordingly. Represent the College with diplomacy and in a professional manner in person and on the phone. Learn and use Assistive Technology.
Applicant Instructions:	Applicant Instructions Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. Resume / Curriculum Vitae (CV) may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education, and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. If applicable: DD214 - Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970 Additional Documents and Letters of reference are not accepted. Questions? For assistance with the online application call Human Resources at 541-463-5586 For position questions contact Mandie Pritchard; pritchardm@lanecc.edu How to monitor your application: Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm.
Transcript Instructions:	Transcripts are not required, however if you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. Attach under "Optional Documents", fax, e-mail, deliver or mail to: Lane Community College Human Resource Posting#230155 Attn: Jill Deneault 4000 E 30th Ave Building #3/ 1st Floor Eugene, OR 97405 Fax: (541) 463-3970 Email: deneaultj@lanecc.edu
College and Division Information:	Center for Accessible Resources - Student Supports Unit - Division of Student Affairs The Center for Accessible Resources' ( CAR) mission is to provide equal access and remove barriers to various learning environments through reasonable accommodations so that all students can be active participants in the LCC community. CAR strives to promote inclusion while fostering student independence, resilience, and self-advocacy skills. CAR works to advocate for disability as an important element of intersectional identity and human diversity. CAR works with students and faculty to determine appropriate academic adjustments and services for students with disabilities and partners with the LCC campus community to provide education, resources, and support with an emphasis on Universal Design and inclusive environments. College Information The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce. Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities. History Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College. One of the advantages of working at Lane is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprising the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from the main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new at Eugene, Cascades & Oregon Coast (link is external).
Union Association:	None