Administrative Officer
Office of Medical Affairs & Governances Job Summary The Administrative Officer 3 will provide a high level of administrative and analytical support in hospital administration. The individual will play a significant role in administering facilities/logistics requests for staff in the department of Administration.
The candidate will perform administrative services and oversee the general operations of the department.
The candidate will support the tracking of invoices and check requests, monitoring POs to ensure enough funds are allocated, add funds where needed; submit expense reports, and be able to track budget for UCSF Health ensuring we don't exceed the allocated budget targets. Support the planning and execution of high-level meetings.
Administrative professional that applies concepts to organizational policies and procedures. Has an in-depth understanding of how to manage a variety of administrative operational issues. Possess broad job knowledge and uses analytical skills to assess issues and other organizational related tasks.
Uses skills as an experienced administrative operation professional to manage, plan and administer the operations of the department. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $75,700 - $123,100 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF Health Administration is a part of the Office of the CEO. Its main function is to support C-Suite executives in daily operations and execution of key priorities. Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training.
- 3-5 years of related experience, or equivalent experience/training
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Demonstrated professional skills including advanced writing, independent problem solving, superior organization and time management skills
- Prior experience organizing meetings, including travel arrangements, logistics and expense reimbursement
- Prior experience with writing memoranda, correspondence, reports and producing written documents with clearly organized thoughts utilizing the appropriate grammar, sentence construction and punctuation
- Highly proficient in working with advanced MS Word, Excel, PowerPoint, Photoshop, Smartsheet, Zoom etc. Ability to develop word documents, reports, spreadsheets, and draft correspondence.
- Ability to follow through and complete verbal and written protocols and or directions
- Ability to maintain confidentiality
- Ability to manage multiple projects simultaneously, meet competing deadlines, be resourceful and work independently with minimal supervision, but also participate effectively as part of a collaborative team
- Ability to use sound judgment in responding to issues and concerns
Preferred Qualifications
- Thorough knowledge of university rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
- Proven ability and experience with interacting and communicating with senior-level administrators, faculty, residents and patients with tact, diplomacy and discretion
- Demonstrated proven experience in providing high level of executive support requiring confidentiality, discretion, and good judgment
- Ability to analyze and interpret data regarding business operations and provide recommendations for efficiency, and budgetary
- Working knowledge of common organization-specific and other computer application programs
- Demonstrated ability to effectively work with individuals at all levels; ability to demonstrate a high degree of confidentiality and discretion, and demonstrate flexibility with the ability to work with diverse personalities
- The candidate must adapt and apply UCSF's organizational policies and procedures to all situations.
- They will also play an important role with administrative operational services and implement protocols according to the anticipated workflow.
- The candidate will have a professional demeanor while interacting with faculty, staff, campus, vendors, and community representatives.
- Analytical skills support is needed to effectively manage the complexities to an increased office workflow. The candidate must be able to work independently, exercise her/his own judgement to resolve administrative operational issues, and execute special projects assigned to her/him.
About UCSF At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team.
Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 007377 ADMIN OFCR 3 Job Category Administrative Support, Professional (Non-Clinical) Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Location San Francisco, CA Campus Mission Bay (SF), Parnassus Heights (SF) Additional Shift Details Monday - Friday |
University of California - San Francisco Campus and Health
Dec 03, 2024