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Senior Human Resource Coordinator, School of Human Ecology

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Nov 21, 2024

Job Posting Title:

Senior Human Resource Coordinator, School of Human Ecology

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Hiring Department:

School of Human Ecology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Dec 01, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

For more than 100 years, under various names, the School of Human Ecology (SoHE) at the University of Texas at Austin has been helping the world understand the science of everyday life - the food we eat, the clothes we wear, the relationships we nurture, the ways we raise our children and the health of our communities. We are, and have always been, science-based and human-focused.

Purpose

To bring excellence to Human Resources tasks for SoHE. Additional work hours will be required during peak processing periods.

Responsibilities
  • Process, review, and approve a high volume of varied electronic business processes in Workday related to Human Resource requests for the School of Human Ecology (SoHE). Provide ad-hoc training to SoHE departmental administrators for greater efficiency and adherence to Workday procedures and university policies.

  • Provide support and guidance for HR functions for SoHE departments, programs, and institute, including but not limited to recruitment, compensation, performance management, and separations. Communicate effectively with departmental administrators, making recommendations for training or resources to improve knowledge. Collaborate with SoHE leadership to host monthly topic-specific training meetings, providing best practices and expertise of Workday transactions and SoHE-specific processing.

  • Ensure compliance with university policies, rules and regulations. Ensure compliance with ADA, FLSA, EEO and other related regulations. Stay informed on campus resources related to employment and employee assistance and provide referrals as applicable. Escalate issues to CNS HR as needed. Assist in developing processes and activities which enhance SoHE's ability to attract and retain an exceptional workforce.

  • Maintain all HR files and records for SoHE faculty, staff, and students. Conduct review of SoHE job posting and closing-out/archiving of cancelled, inactive, or past searches. Provide assistance to CNS HR on any SoHE HR audit items in a timely manner. Serve as SoHE's liaison with CNS HR and other organizations.

  • Other duties as assigned.

Required Qualifications
  • Bachelor's degree in human resources, business, or related field. Relevant education and experience may be substituted as appropriate.

  • A minimum of five years in an HR generalist function

  • Comprehensive understanding of local, federal, and state employment laws

  • Ability to effectively manage a high volume of work assignments under dynamic circumstances

  • Ability to handle situations with discretion, good judgement, and an appropriate sense of urgency

  • Excellent verbal and written communication skills; demonstrated ability to maintain confidentiality

  • Strong creative problem-solving skills with the ability to develop and recommend practical solutions

  • Demonstrated ability to multi-task with a strong attention to detail

  • Proficiency with MS Office suite, with an emphasis in Excel

Preferred Qualifications
  • PHR, SPHR, or SHRM-CP Certification.

  • Experience with the Workday application

  • Demonstrated knowledge UT Austin policies and procedures

  • Experience leading meetings or trainings for audiences of varying size.

Salary Range

$65,000 + depending on qualifications

Working Conditions
  • Typical office environment

  • Repetitive use of a keyboard at a workstation

  • May require additional work hours during peak periods

Required Materials
  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

  • E-Verify Poster (English) [PDF]
  • E-Verify Poster (Spanish) [PDF]
  • Right To Work Poster (English) [PDF]
  • Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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