HIM/MEDICAL RECORDS SPECIALIST- FULLTIME

One of the nation's largest and most respected hospital companies, Universal Health Services, Inc. (UHS)* has built an impressive record of achievement and performance. Steadily growing from a startup to an esteemed Fortune 500 corporation, UHS today has annual revenue nearing $10 billion. In 2017, UHS was recognized as one of the World's Most Admired Companies by Fortune; ranked #276 on the Fortune 500, and listed #275 in Forbes inaugural ranking of America's Top 500 Public Companies.

Our operating philosophy is as effective today as it was 40 years ago: Build or acquire high quality hospitals in rapidly growing markets, invest in the people and equipment needed to allow each facility to thrive, and become the leading healthcare provider in each community we serve.

Headquartered in King of Prussia, PA, UHS has more than 81,000 employees and through its subsidiaries operates more than 320 acute care hospitals, behavioral health facilities and ambulatory centers in the United States, Puerto Rico, the U.S. Virgin Islands and the United Kingdom.

Mission Statement: To provide superior quality healthcare services that: PATIENTS recommend to family and friends, PHYSICIANS prefer for their patients, PURCHASERS select for their clients, EMPLOYEES are proud of, and INVESTORS seek for long-term returns.

HIM/Medical Records Specialist

Hours for this position are: Monday-Friday 7am-3:30 pm

Responsible for the timely completion and submission of the Birth Certificate to vital statistics and completion of proof of paternity according to the established guidelines and statues. Other responsibilities include the performance of miscellaneous clerical functions including: prepping, scanning, quality control of medical records, Inpatient/Outpatient/ER record processing, filing, record retrieval, loose reports, processing and telephone answering. Outpatient analysis.

Essential Job Duties:

• Checks birth certificates for completeness and accuracy in a timely manner. Proofreads birth certificates and makes corrections as necessary.
• Accurately completes and submits Birth Certificates to the office of vital statistics within 5 days of birth.
• Acts as a resource for new parents in L&D with birth certificate and paternity acknowledgement questions.
• Educate unwed parents on the voluntary Paternity Acknowledgement program and ensure compliance with SC POP goal to have 55% or higher Paternity Acknowledgement rate.
• Makes flexible appointments with parents and is willing to accommodate the parent's schedule in order to complete the birth registration process.
• Attends ongoing seminars for timely completion and accurate submission of birth certificates and proof of paternity as required by the state.
• Logs all births onto the Birth Certificate log on a daily basis. Updates the baby names in Cerner.
• Answers and/or faxes inquiries from DHEC (local and state offices).
• Enters the Hearing Screenings in a timely manner.
• Facilitate the outpatient record completion process by assigning signature and dictation deficiencies to the appropriate practitioners using the online chart completion module.
• Perform quantitative/qualitative analyses of outpatient medical records ensuring compliance with Joint Commission, the Department of Health and Human Services, CMS and other regulatory agencies.
• Works on chart audits daily and completes monthly spreadsheet for Medical Records Director.
• Coordinates Chart Audits completed by Outpatinet Departments, and reports results and compliance to HIM Director
• Re-analyze medical records to determine if deficiencies have been corrected and update the deficiency entries in the online chart completion module.
• Picks up discharged records daily and reconciles them against the appropriate discharge list. Follows up with supervisor on any missing records.
• Accurately preps medical records utilizing the correct document type barcodes.
• Accurately Prepares Paper charts for scanning according to Department guidelines
• Accurately split and merge documents in the quality control application.
• Accurately scan records to the correct patient MRN and Encounter in the EMR meeting the established productivity and accuracy standards.
• Accurately scan color images using the appropriate scanner settings when necessary.
• Accurately performs quality checks of all records scanned on a daily basis.
• Check and resolve any issues with the scanning software to ensure records with errors get resolved in a timely manner.
• Routinely provides scanner maintenance, which includes daily cleaning of the scanning equipment.
• Handles ROI requests accurately and timely when ROI staff is absent.
• Set up Patient Portal access for Patients and Proxy's. Obtian Proxy consent for adult to Audult proxy access and scan Consent into the Medical record prior to authorizing access
• Assist Patients and/or Proxy's with problems accessing the patinet portal, refer to Technical Support as needed.
• Follow up with Physician offices to obtain correct fax numbers that appear in the PCP failed fax reports. Have number updated in system & fax the failed report to correct number.
• Assist Coding Supervisor obtain missing documenation that is prohibiting coding. Search medical record to find documentation. If unable find, calls Provider office to obtain documentation.
• Works with all hospital departments and physician offices to provide education on medical record documentation/completion requirements and ensure compliance.
• Assist with pulling and reviewing records eligible for the Annual Medical Record destruction.
• Promptly answers the telephone courteously within three rings.
• All other duties as assigned.

Education requirements: Associate degree in business or related major required.

Work experience requirements: Two years general office experience, preferably in a healthcare setting in Health Information Management.

Required licenses/ certifications/courses: RHIA/RHIT

Required skills, knowledge and abilities: Knowledge of medical terminology is required. Previous medical records experience is required. Word processing skills required. Excellent communication skills required. Must be able to pay attention to complicated work procedures and remember them.

This opportunity offers the following:

* Challenging and rewarding work environment

* Growth and Development Opportunities within UHS and its Subsidiaries

* Competitive Compensation

* Excellent Medical, Dental, Vision and Prescription Drug Plan

* 401k plan with company match

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449.