Education Program Coordinator II - Early Clinical

Position Description:

As an Education Program Coordinator II in Academic Affairs you will coordinate the day-to-day administrative activities of the Early Clinical courses, in collaboration with course directors and faculty. Duties include scheduling course events, monitoring course enrollments, inputting grades, maintenance of +course materials within the learning management system, scheduling exams and proctoring, assisting in recruiting course facilitators and other duties as assigned. Provide support to the Curriculum team to facilitate the achievement of the Early Clinical and School of Medicine's program goals.

Primary Functions

• Coordinate and collaborate on the development of course materials including educational materials for courses, course schedules, labs, exams, orientation materials, and course reports.
• Build and maintain online course(s) in the Learning Management System (i.e., Brightspace) and curriculum information and scheduling databases (i.e., OASIS and MCWConnect).
• Maintain course timeline including tracking deadlines for course components and assignment schedules, course and exam materials and grades.
• Organize virtual and in person course sessions, assessment opportunities, and course related special events.
• Coordinate assessment and evaluation activities with a high degree of independence.
• Coordinate and manage course outreach activities including acting as a liaison with community organizations and affiliate partners.
• Partner with the coordinator teams at the Green Bay and Central Wisconsin campuses and collaborate on the development of quality improvement initiatives.
• Conduct or coordinate training for course participants (i.e., students).
• Coordinate recruitment and training of course faculty facilitators.
• Collect, analyze, and disseminate course data, such as grades and attendance to course directors and other key stakeholders.
• Develop and maintain database(s) to track, schedule, and record activities related to the institution, program, and learners.
• Coordinate assessment and evaluation activities with a high degree of independence.
• Collaborate with the STAR Center to run OSCE events and coordinate sessions with Standardized Patients (SPs).
• Participate on appropriate committees relevant to the course.
• Ensure compliance with regulatory and institutional policies.
• Troubleshoot problems and advocate for medical students as needed.
• Collaborate with Course Directors to achieve course and institutional goals.

Knowledge - Skills - Abilities

Knowledge of technical, business, consultation, project management, and cultural awareness.

Customer focus, building trust, communication, critical thinking, and influencing skills.

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Preferred Schedule:



M-F 8-5

Position Requirements:

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Bachelor's Degree

Minimum Required Experience: 3 years

Preferred Education: Bachelor's Degree in relevant field

Preferred Experience: Program Coordination, Teaching or Educational Management, Instructional Design

Field: Program Coordination or Management, Education, Higher Education, Medical Education

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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