Executive Assistant

Forest View Hospital, located just seven miles southeast of downtown Grand Rapids, Michigan, is a private 108 bed psychiatric facility that serves children, adolescents and adults. We are licensed by the State of Michigan, fully accredited by The Joint Commission and we bring more than 45 years of experience to the evaluation, diagnosis and treatment of a wide range of behavioral health problems. As a part of our continued success and growth, we are seeking qualified applicants for an Executive Assistant.

The Executive Assistant is responsible for all Medical Staff Liaison processes. Additionally, this role assists the CEO with various administrative functions as needed.

Essential Job Responsibilities:

• Manage and maintain executive schedules, including appointments, meetings and travel arrangements as necessary.
• Prepare and edit correspondence, reports, presentations and other documents.
• Handle confidential information with discretion and professionalism.
• Drives, in partnership with Chief Executive Officer (CEO) the Service Excellence programming, including but not limited to coordinating committee efforts, training and communicating with staff concerning service expectations, best practices, and collaborating for solutions to address patient issues.
• Serves as the Medical Staff Liaison. Coordinates current medical provider schedules, meetings and provides for ongoing communication between hospital administration, staff and medical providers.
• This role is also responsible for Hospital bylaws, reviews including credentialing and ongoing collaboration with providers and facility.
• Coordinates for initial requests and ongoing management of the medical staff credentialing files, standards and facilitating CAMS submission.
• Vendor contract management and maintaining of all licenses.
• Prepares and maintains hospital reports, appointments and committee scheduling and minutes at the direction of the CEO and Vice President.
• Coordinate logistics for board meetings, Senior Leadership meetings and other important events.
• Assist with the planning and execution of special projects and initiatives.
• Participates in hospital committees as assigned.
• Serves as the hospital Recipient Rights advisor, (upon successful completion of required MDHHS training). Receives complaints concerning rights violations, conducts investigations and reports results according to state and hospital standards
• Coordinate and participate in the Recipient Rights Advisory Committee
• Trains and communicates with staff concerning patient rights, best practices, and collaborates for solutions to address patient grievance and complaints
• Serves as the Medical Staff Liaison. Coordinates current medical provider schedules, meetings and provides for ongoing communication between hospital administration, staff and medical providers. This role is also responsible for Hospital bylaws, reviews including credentialing and ongoing collaboration with providers and facility
• Coordinates for initial requests and ongoing management of the medical staff credentialing files and standards
• Partners with Risk Management as assigned
• Prepares and maintains hospital reports, reappointments and committee scheduling and minutes at the direction of the CEO
• Participates in hospital committees as assigned
• Other duties as assigned

Education and Experience Requirements:

• Minimum of Associate degree in business, communications, mental health or related field required. Bachelor's preferred but not required.
• Three years administrative experience preferred
• Excellent computer, web browser and Microsoft Office skills.
• Effective written and oral communication skills.
• Strong interpersonal skills and multi-tasking ability.

Benefit Highlights:

• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• Generous Paid Time Off (PTO) of 6.46 hours biweekly accrued
• Basic Life Insurance of 1x your salary
• Short-Term Disability (STD) and Long-Term Disability (LTD)
• Student Loan Reimbursement Program (Up to $200 per month)
• Tuition Reimbursement
• Loan Forgiveness Program
• Pet Insurance and much more

About Universal Health Services:

One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $11.6 billion in 2020. In 2021, UHS was again recognized as one of the World's Most Admired Companies by Fortune; in 2020, ranked #281 on the Fortune 500; and listed #330 in Forbes ranking of U.S.' Largest Public Companies. Headquartered in King of Prussia, PA, UHS has 89,000 employees and through its subsidiaries operates 26 acute care hospitals, 334 behavioral health facilities, 39 outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 38 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom.

EEO Statement

Forest View Hospital is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. Forest View Hospital is an equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At Forest View Hospital, our Human Resources department is here to help prospective candidates by matching skillset and experience with the best possible career path. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning Forest View Hospital, UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449.