Executive Assistant & Office Manager

Position: Executive Assistant & Office Manager

Location: Schaumburg, IL (Hybrid)

Position Overview:

The Executive Assistant & Office Manager will be the primary point of contact for internal, external,and consequential stakeholders (such as the Board of Directors) on all matters pertaining to the CEO's office. This role will also manage the Schaumburg office. In this high-visibility role, key responsibilities include managing the CEO's calendar, coordinating travel arrangements for the CEO and other executives, compiling Board and other reports and presentations, and ensuring efficient communication within the executive team and across departments. This role offers a unique opportunity to work closely with senior leadership and contribute to strategic initiatives.

Responsibilities:

Chief Executive Officer
* Act as the primary point of contact between the CEO and internal/external contacts.
* Manage complex calendars and prioritize appointments, ensuring optimal use of the CEO's time.
* Coordinate extensive domestic and international travel arrangements, including flights, accommodations, and logistics, resulting in seamless itineraries.
* Prepare and edit high-level correspondence, presentations, and reports with precision and attention to detail.
* Anticipate needs and proactively handle issues before they arise, ensuring smooth operations for the CEO's office.
* Act as a gatekeeper, screening and prioritizing communications and inquiries with discretion and professionalism.
* Manage confidential information with the utmost sensitivity and integrity, always maintaining trust and confidentiality.
* Facilitate effective communication between the CEO, senior management, board members, and external stakeholders.
* Plan and execute corporate events, meetings, and conferences, including logistics, agendas, and follow-up actions.
* Serve as a liaison across departments, fostering collaboration and ensuring alignment with organizational goals.
* Build and maintain strong relationships with key stakeholders, including board members, senior executives, clients, and external partners, fostering positive interactions and collaboration.

Office of the CEO
* Provide executive-level support to the Company's Leadership Team as requested.
* Draft and edit correspondence, presentations, reports, and other documents with meticulous attention to detail and adherence to high standards.
* Assist in managing special projects and initiatives, coordinating cross-functional teams, monitoring timelines, and reporting progress to senior management.

Administration
* Serve as manager at the Schaumburg office, overseeing daily administrative operations, including facilities management, office supply procurement, vendor relationships, and budget management.
* Serve as liaison to the board of directors, preparing meeting materials, coordinating logistics, and facilitating communication between board members and senior management.
* Lead special projects and initiatives as assigned by the CEO, coordinating cross-functional teams, setting timelines, and ensuring deliverables are met on schedule.

Travel Required: Minimal travel is anticipated (2-3 trips per year).

Qualifications:

The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essentialfunctions.

Education and/or Experience
* Bachelor's degree in business administration or management.
* Five+ years' experience supporting executive-level leaders and interfacing with high-level external constituencies such as a Board of Directors.
* Strong analytical skills and strategic thinking abilities.
* Excellent communication and presentation skills.
* Experience with international operations, FX issues for travel, etc.
* Ability to communicate effectively with other cultures and across worldwide offices and operations.
* Ability to thrive in a fast-paced, dynamic environment and effectively manage ambiguity and change.
* Proficient in use of Microsoft Office.
* Ability to maintain confidentiality and handle sensitive information.
* Exceptional organizational and time management skills.

Language Skills

* Ability to read, analyze and interpret internal and external correspondence and respond accordingly.
* Ability to effectively present information and respond to questions from the CEO's constituencies.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employeeis regularly required to work at a keyboard and computer. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to travel by auto, train or air and navigate airports and/or cities worldwide.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Thenoise level in the work environment is normally office-based and quiet. During periods of travel, employee may be subject to different noises, volume levels, smells and visual cues as might be expected during periods of international travel.

Pay Transparency

Actual compensation offered may vary depending on skill level, experience, and/or education. Natus Sensory, Inc. offers a competitive total rewards package which includes; medical, dental, vision insurance, sick leave, paid time off, retirement plan with employer match, and much more.

EEO Statement

Natus is an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Natus also prohibits harassment of applicants based on any of these protected categories. It is also Natus' policy to comply with all applicable federal, state, and local laws respecting consideration of unemployment status in making hiring decisions.

Natus is committed to recruiting, hiring, and promoting people with disabilities and veterans. Applicants with disabilities may contact Natus via phone to request and arrange for accommodations.