Administrative Coordinator

Administrative Assistant duties and responsibilities include providing administrative support to the repair engineers to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Responsibilities and Duties:

• Answer and direct phone calls
• Manage an email queue system and respond in a timely manner.
• Create repair authorization numbers, process Purchase Orders, assisting sales force in daily tasks, and processing requests to our parent company.
• Clean up technical inspection reports that may not be written using proper English due to things being mistranslated from Japanese to English
• Use graphical user interface to generate repair quotes for customers.
• Ability to track stock transfers and order shipments.
• Follow up with customers/sales on shipments and P.O's.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Take accurate meeting notes and action items as needed.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems and escalate as needed.

Requirements:

• Previous admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills, ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office; Pivot tables and charts preferred
• Associates degree, any major concentration

Why work for KEYENCE?

• Competitive compensation & benefits
• PAID training & development program
• Recognized by Forbes World's Top 100 as "Most Innovative" company 8 years in a row
• Promote from Within Culture
• Medical, Dental, Vision & other voluntary benefits
• Total Compensation (including incentives): $59,636

KEYENCE is anat-will, Equal OpportunityEmployer.