Accounts Payable Coordinator

MAJOR AREAS OF RESPONSIBILITY:

ACCOUNTS PAYABLE PROCESSING (90% OF TIME)

• Build collaborative relationships to ensure a smooth AP experience for all.
• Analyze incoming invoices for proper online documentation of purchase order and receiving.
• Create vendor profiles in AP system for review including verifying W9 information and completing SAM searches.
• Data entry of all vendor invoices into the AP and accounting systems to assure timely processing of information.
• Process and execute check, EFT, ACH and credit card payments for vendors based on work completed so payments are received by the due date on invoices and ensure good credit standing is maintained.
• Process and reconcile employee reimbursements using the Concur system.
• Respond to inquiries and resolve staff and vendor issues in a timely manner including managing the AP email inbox.
• Train staff on AP policy and procedures including MetaViewer and Concur reimbursement.
• Review, prepare, and record AP related month-end close and year-end cutoff accruals.
• Manage paper and paperless record retention for AP in accordance with established policies.
• Review, prepare, and process 1099s annually before the IRS deadline.
• Prepares and files Unclaimed Property annually.

FINANCE ADMINISTRATIVE SUPPORT, INTRANET (5% of time)

• Assists finance department with other data processing tasks as needed.
• Review and submit Royalties reports for payment semi-annually.
• Collect In Kind trade invoices and information from departments to record in general ledger.
• Collect and track gift card forms.
• Coordinate and maintain the department's intranet communications in a manner that maximizes the department's contributions to TPT's mission and strategic goals.
• Prepare, monitor and manage the department's intranet page to ensure clear, concise, accurate, and up-to- date information is available to all.

OTHER DUTIES AS ASSIGNED (5% of time)

• Participate as an active member of the Finance/Accounting Team. Contribute to shared goals and collaborate with colleagues on achievement of priorities.
• Other duties as assigned.

QUALIFICATIONS

REQUIRED EXPERIENCE

• 2 years previous project management experience.
• 3 years of experience account payable experience.
• 3 years of experience with processing checks, EFT, ACH and Credit Card payments for invoices.
• 1-3 years of experience with administrative support of an Accounting/Finance Team.

PREFERRED EXPERIENCE

• Associate's Degree in Accounting or similar area of emphasis.
• 4-7 years of experience account payables experience.
• 2-3 years of non-profit accounting experience.
• 1-2 years of experience with Meta Viewer and Concur.
• 1-2 years of experience with Sage Intacct.
• Previous experience with ERP system implementations.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to work in a hybrid work environment, being in the office 2-3+ days per week.
• Strong computer skills: Microsoft Office Suite - Outlook, Word, Excel, OneDrive, Teams, Adobe.
• Solid math skills.
• Attention to detail.
• Strong focus on audience and end user needs.
• Strong organizational and time management skills.
• Able to multitask in a fast-paced, time sensitive production environment.
• Excellent oral and written communication and interpersonal skills.
• Ability to work collaboratively and communicate effectively with all team members.
• Commitment to advancing Inclusion, Diversity, Equity and Accessibility (IDEA) priorities within the organization.