Recruiting Operations Coordinator

Vaco
$28.00 - $32.00 / hr
United States, Florida, Miami
Jan 09, 2025
Job Description: Recruiting Operations Coordinator Conducted by Vaco on Behalf of an Esteemed Organization URGENT HIRING: Interviews are happening immediately! If you are interested in this role, please apply right away. We are looking for a candidate who can start as soon as possible. About the Role Vaco is conducting an urgent search for a Recruiting Operations Coordinator to support a high-performing talent acquisition (TA) team. This critical administrative role focuses on improving operational efficiency within the TA function. The ideal candidate will have strong administrative experience specifically within a TA environment and the ability to hit the ground running. This role is a consultant position through Vaco, working on behalf of one of our confidential clients. Specific client details will be shared with shortlisted candidates. Key Responsibilities Administrative Excellence: Provide essential administrative support for the TA team to streamline workflows and reduce the operational burden on the strategic team. Technology and Tools: Utilize SharePoint to manage internal resources, update visuals, and suggest usability improvements. Data and Records Management: Maintain and audit candidate records, manage project calendars, and track operational tasks. ChatBot Optimization: Improve chatbot functionality by identifying frequently asked questions and crafting effective responses. Scheduling Assistance: Occasionally assist with scheduling interviews and coordinating logistics. Documentation: Create templates, maintain procedural documents, and produce high-quality materials using Microsoft Office Suite (Word, PowerPoint). Communication and Collaboration: Act as a key liaison for gathering and disseminating information, ensuring smooth team operations. Must-Have Qualifications Education: A Bachelor's Degree (in any field) is required for this position. Administrative Experience in Talent Acquisition: At least 2 years of hands-on experience providing administrative support specifically within a TA or recruitment-related environment. Skills: Strong organizational, communication, and multitasking skills. Attention to detail and the ability to manage competing priorities are critical. Technical Expertise: Proficiency in SharePoint and Microsoft Office Suite (Word, PowerPoint). Must be able to quickly adapt to new systems. Work Style: A fast learner who thrives in a collaborative, fast-paced environment. Must be based in Miami, FL, and available to work on-site 3-4 days per week, with flexibility for 1-2 remote workdays. Compensation & Contract Details Hourly Rate: $28 - $32/hour on a W2 basis. Contract Arrangement: Consultant position through Vaco (no third-party inquiries or C2C arrangements will be accepted). Contract Duration: Initial 6-month engagement with potential for extension or conversion to a permanent role (not guaranteed). Location: Miami, FL. Interview Process: Two rounds - one virtual and one in-person. Application Deadline: Shortlisting is on January 10th, 2025. Apply now! We are interviewing candidates immediately and need someone ready to start as soon as possible. If you meet the qualifications and are excited about contributing to a dynamic talent acquisition team, submit your resume today. Vaco will provide additional client details to shortlisted candidates. Don't wait - this opportunity will move fast! Job Description: Recruiting Operations Coordinator Conducted by Vaco on Behalf of an Esteemed Organization URGENT HIRING: Interviews are happening immediately! If you are interested in this role, please apply right away. We are looking for a candidate who can start as soon as possible. About the Role Vaco is conducting an urgent search for a Recruiting Operations Coordinator to support a high-performing talent acquisition (TA) team. This critical administrative role focuses on improving operational efficiency within the TA function. The ideal candidate will have strong administrative experience specifically within a TA environment and the ability to hit the ground running. This role is a consultant position through Vaco, working on behalf of one of our confidential clients. Specific client details will be shared with shortlisted candidates. Key Responsibilities Administrative Excellence: Provide essential administrative support for the TA team to streamline workflows and reduce the operational burden on the strategic team. Technology and Tools: Utilize SharePoint to manage internal resources, update visuals, and suggest usability improvements. Data and Records Management: Maintain and audit candidate records, manage project calendars, and track operational tasks. ChatBot Optimization: Improve chatbot functionality by identifying frequently asked questions and crafting effective responses. Scheduling Assistance: Occasionally assist with scheduling interviews and coordinating logistics. Documentation: Create templates, maintain procedural documents, and produce high-quality materials using Microsoft Office Suite (Word, PowerPoint). Communication and Collaboration: Act as a key liaison for gathering and disseminating information, ensuring smooth team operations. Must-Have Qualifications Education: A Bachelor's Degree (in any field) is required for this position. Administrative Experience in Talent Acquisition: At least 2 years of hands-on experience providing administrative support specifically within a TA or recruitment-related environment. Skills: Strong organizational, communication, and multitasking skills. Attention to detail and the ability to manage competing priorities are critical. Technical Expertise: Proficiency in SharePoint and Microsoft Office Suite (Word, PowerPoint). Must be able to quickly adapt to new systems. Work Style: A fast learner who thrives in a collaborative, fast-paced environment. Must be based in Miami, FL, and available to work on-site 3-4 days per week, with flexibility for 1-2 remote workdays. Compensation & Contract Details Hourly Rate: $28 - $32/hour on a W2 basis. Contract Arrangement: Consultant position through Vaco (no third-party inquiries or C2C arrangements will be accepted). Contract Duration: Initial 6-month engagement with potential for extension or conversion to a permanent role (not guaranteed). Location: Miami, FL. Interview Process: Two rounds - one virtual and one in-person. Application Deadline: Shortlisting is on January 10th, 2025. Apply now! We are interviewing candidates immediately and need someone ready to start as soon as possible. If you meet the qualifications and are excited about contributing to a dynamic talent acquisition team, submit your resume today. Vaco will provide additional client details to shortlisted candidates. Don't wait - this opportunity will move fast! Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.