Labor Coordinator

Looking to join one of the best mechanical and fire protection contractors in the United States? Join our team! Ahern has an exciting opportunity for a Labor Coordinator located in Fond du Lac, WI. We consistently rank as one of the top specialty contractors in Wisconsin, are in the top 15% of specialty contractors across the US, and have received several regional workplace excellence awards over the years for our outstanding commitment to our employees. Building our first-class reputation didn't happen by chance. It has developed since our inception in 1880 through our commitment to top-notch business practices, continuous improvement, and dedication to our number one asset: our employees. You owe it to yourself to find out what Ahern has to offer!

How you will contribute:

The Assistant Labor Coordinator is responsible for a variety of administrative duties including scheduling and onboarding fire protection field personnel who travel to jobs throughout the United States, managing employee records, coordinating pre-employment, on-the-job safety requirements, tracking terminations, and administering union wage rates.

• Liaison for traveling fire protection field employees to answer questions, ship/mail equipment, material and/or other necessary items as requested, and fulfill manpower requests by working with the Superintendent to match appropriate skills needed for each project
• Supports the drug testing process for union employees
• Accuracy in entry and maintenance of time entry by field foremen
• Initiating required onboarding and offboarding paperwork, and confirming all information is completed in a timely manner
• Responsible for providing all safety equipment necessary for new hires
• Entry and maintenance of employee multi-state licensing requirements, tracking of expirations and renewals, continuing education requirements, ensuring all fitter safety certifications/requirements are current (including contractor requirements), and tracking field tool inventory lists
• Point person for both 669 Roadfitter and multiple city local unions to contact regarding items related to their members
• Manage and maintain multiple spreadsheets to track the various requirements for field labor to work in multiple states
• Process and prepare professional, error-free paperwork and correspondence including daily, weekly and/or monthly field labor reports
• Plans and organizes annual foreman meeting, including scheduling presenters, travel logistics, technology requirements, and agenda, in collaboration with the Superintendent
• Manages, orders, and calls off rent of all equipment for National projects, as well as approving invoices and handling invoicing disputes
• Assists in project meetings and takes minutes for field turnover meetings as needed
• Provide exceptional customer service to field employees who work fully remote, as well as office employees and managers in need of Labor Coordination information or assistance
• Liaison for Safety, Payroll, Human Resources, and Purchasing for questions relating to FP field employees
• Performs other related duties as requested or assigned

What you need to qualify:

Ahern will make the most of your Associate/Bachelor's Degree or combination of education and experience. You can stand out above other candidates by having prior Labor Coordination experience including labor/union agreements in the construction industry. Candidates must have excellent communication, a collaborative mindset, a high level of detail orientation and organizational skills, and the ability to thrive in a fast-paced work environment with multiple projects going on simultaneously.

What's in it for you?

Ahern extends our commitment to excellence by passing a significant amount of profits back to employees through bonus programs, a generous 401K match, and a health benefits package that ranks in the top 20% nationwide. Ahern understands that our employees have diverse needs, which is why we provide a variety of rewards to support employees and their families at every stage of life. Our offerings include financial planning, work-life balance initiatives, family support resources, wellness programs, and essential insurances.

Additional Benefits Include:

• PTO with an opportunity to buy additional time off
• Parental leave (maternity and paternity)
• Full-service Mental Health resources
• Fitness centers/reimbursement programs
• Education assistance and personal development programs
• Employee training programs and advancement opportunities

Ahern is an Affirmative Action / Equal Opportunity Employer and encourages veterans, women, minorities, and disabled individuals to apply.