Administrative Assistant to the Director

Administrative Assistant to the Director

The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks an experienced Administrative Assistant for our Tysons (McLean), VA office. ALPA represents more than 79,000 pilots at 42 airlines in the United States and Canada. The Administrative Assistant to the Director provides a broad range of administrative functions and basic editorial assignments for the Director and other senior managers in a fast-paced, deadline-oriented environment. Primarily supports the Director of the Communications Department as well as the Communications Managers for additional tasks, coordinating departmental projects and providing administrative support for department budgets.

Travel: 0 - 2%.

ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.

This position is covered by a collective bargaining agreement.

ALPA is a member-driven, staff supported, union with two internal professional unions.

Minimum Requirements:

Two years of college strongly preferred; high school diploma required; or, the equivalent combination of education and experience.
• Minimum four (4) years prior or related experience, six (6) preferred, preferably in an administrative position. College degree may be substituted for some experience.
• Excellent phone manner and interpersonal skills for extensive contact with the public, media, National Officers, governing bodies, and ALPA members.
• Dependable communication skills, interpersonal, oral, and written.
• Positive manner and calm demeanor necessary to handle multiple tasks in a heavy workload and deadline-oriented atmosphere.
• Ability to work with highly sensitive information with discretion, maintain confidentiality, and exercise good judgement.
• Solid organizational skills; able to work in a fast-paced, multi-tasking environment; and, transition easily between projects.
• Well organized and detail-oriented with the ability to follow specific processes and procedures.
• Software: Microsoft Word, Outlook, Excel, PowerPoint, SharePoint, and Adobe.

Physical Demands:

Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position, move about the office and the local metropolitan area, determine what others have said or written, and frequently converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office. May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.

Required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). Sporadically, could be responsible to move, raise, reach, and/or retrieve binders, boxes, cases, and/or files weighing as much as 25 lbs. While on travel, could be responsible to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.)

ALPA offers competitive salaries with terrific benefits, including:

• 401k Plan with Non-Elective Employer Contribution of 11% plus 2% into a Market-Based Cash Balance Plan after 180 days of employment. No employee contribution required! The 401k plan includes a Roth option and 4-year vesting schedule.
• Generous health care benefits on day one - PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children;
• 15 days paid vacation and 13 holidays per year plus 2 volunteer days per year;
• Generous sick and bereavement leave;
• Competitive parental leave;
• Company-paid premiums for disability and life insurance;
• Flexible Spending and Health Savings accounts;
• Retiree health plan;
• Education Assistance Program; and,
• Optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available.
• Partial remote work opportunities.

PROJECTED ANNUAL SALARY RANGE: $55,484.00 -$75,088.00

Relocation not provided.

Sponsorship not available for this position.

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