Accounts Payable/Receivables Specialist

Overview

USAntibiotics, the only U.S. manufacturer of Amoxicillin products, is part of the Jackson Healthcare family of companies. We're always looking to add new talent to our teams, and we value diverse professionals who have strong leadership skills, align with our culture, and are committed to excellence.

ROLES & RESPONSIBILITIES:
Accounts Payable (AP):
* Process and manage vendor invoices, ensuring accuracy and compliance with company policies.
* Review and match purchase orders to invoices, resolving discrepancies as necessary.
* Prepare and process weekly/monthly payments to vendors, ensuring timely disbursements.
* Monitor and track outstanding payables and assist with cash flow management.
* Reconcile vendor statements, ensuring timely resolution of any discrepancies or issues.
* Maintain detailed and organized records of all accounts payable transactions.
* Assist in the preparation of month-end and year-end financial reports.
Accounts Receivable (AR):
* Review and reconcile data from our Third-Party Logistics Partner (3PL) to ensure all data is accurately
reflected in our ERP system.
* Review credit memos and debit memos at 3PL ensuring they are correct and accurately posted.
* Create new customer profiles and maintain customer information within SAP.
* Generate and send customer invoices in a timely and accurate manner.
* Monitor and follow up on outstanding accounts receivable balances, ensuring timely collection.
* Respond to customer inquiries regarding billing issues and payment discrepancies.

* Maintain accurate records of customer payments, including deposits and aging reports.
* Collaborate with the sales and customer service teams to resolve issues related to invoicing or
payments.
* Assist in the preparation of monthly accounts receivable aging reports and report on delinquent
accounts.
* Participate in the preparation of financial statements, providing data on accounts receivable balances.
General:
* Reconcile accounts, ensuring that all transactions are recorded accurately and in a timely manner.
* Maintain regular contact with other departments to obtain information and/or correct transactions.
* Assist in the preparation of internal and external financial audits.
* Assist in the preparation of month-end entries related to accounts payable and receivables.
* Maintain confidentiality of financial information and adhere to company policies and procedures.
* Provide support to the accounting team with various projects and ad hoc tasks as needed.
* Keep management informed of area activities and of any significant challenges.
* Continuously seek improvements in accounts payable and receivable processes to enhance efficiency
and accuracy.

QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS:
* High school diploma or equivalent required. AAS degree in accounting preferred.
* Minimum of 2 years' experience in accounts payable and accounts receivable functions, preferably in a
manufacturing environment.
* Knowledge of accounting principles and practices.
* Proficiency with Microsoft Office Suite (Excel, Word).

* Experience in SAP a plus.

KNOWLEDGE, SKILLS, AND ABILITIES:
* Excellent attention to detail and high level of accuracy
* Excellent organization and time management skills.
* Effective communication and interpersonal skills with ability to work within a team and independently.
* Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
* Knowledge of manufacturing industry financial practices a plus.

EEO Statement

USAntibiotics is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.