Administrative Consultant II

The School Of Medicine Dean's Office

Job Duties:

• Supervise and lead a diverse team of administrative assistants, student workers, and temporary staff.
• Foster a collaborative and productive work environment to ensure the efficient execution of daily tasks and responsibilities.
• Assist the Senior Director of Operations and the Senior Associate Dean of Administration and Operation in managing complex projects within the Dean's Office, ensuring timely completion and adherence to quality standards.
• Coordinate project-related activities, including scheduling, resource allocation, and progress tracking.
• Provide administrative support as needed to Associate Deans in the office with tasks related to managing their schedules, appointments, and correspondence while demonstrating a keen understanding of the executive's priorities and availability.
• Follow up on pending matters to ensure timely responses and actions.
• Prepare various documents, reports, presentations, and correspondence based on rough drafts or dictations.
• Maintain confidentiality when dealing with sensitive materials and situations.
• Assist in the preparation of documents for meetings, including assembling necessary documents, briefing materials, and itineraries.
• Ensure the executives are well-informed and adequately prepared for upcoming engagements.
• Coordinate travel arrangements and process requests for reimbursement, adhering to established guidelines and protocols.
• Aid in the budget preparation process by collecting and analyzing pertinent data from previous activities and projecting future requirements.
• Assist with faculty reappointment letters, and merit increases.
• Serve as a key point of contact for internal and external stakeholders, facilitating communication, making necessary arrangements, assembling meeting/project information, and updating relevant documents/information for the Dean's office.
• Act as a liaison between the Dean's Office and other departments within the School of Medicine, MUHC and Campus/System colleagues.
• Collaborate with other senior staff members to enhance the overall efficiency and effectiveness of office operations.
  Identify training needs within the administrative team and develop programs to enhance skills and knowledge.
• Conduct performance evaluations and provide constructive feedback to team members.

Shift Type: Mon - Fri 8:00 - 5:00
Office/Administrative Hours: Yes - Position will have Office/Admin Hours
Flexibility for Alternative Schedules: No

A Bachelor's degree or an equivalent combination of education and experience and at least 6 years of experience from which comparable knowledge and skills can be acquired is necessary.

Hiring Range: $67,746 - $100,027
Grade: GGS-012
University Title: ADMINISTRATIVE CONSULTANT II
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

In addition to filling out the online application please provide a Cover Letter and Resume.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen cultural festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.