Administrative Coordinator - 134001

The Administrative Coordinator will serve as a key resource for the coordination, administration, organization and management of the day-to-day operations, including support school faculty leadership. Liaison with faculty, campus officials, students, and central campus offices. Responsible for the management and administration of highly sensitive and confidential material. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

• Six years of related experience, education/training, OR a Bachelor's degree in related area plus two years of related experience/training.

• Working knowledge of common organization- or research-specific and other computer application programs. Must have knowledge and/or experience working in a scientific, research and academic setting.

• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong writing and editing skills to compose, proofread, and to review copy for correct grammar and format, completeness, etc. for self or others, for a wide range of documents and needs.

• Demonstrated experience in interacting with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy and flexibility to promote positive working relationships and job effectiveness.

• Proficient in ability to use discretion and maintain all confidentiality.

• Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrated ability to act on initiative and exercise independent judgment in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters.

• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/issues.

• Proficient in ability to multi-task with demanding timeframes. Strong time management, organizational and follow-up skills to prioritize and complete tasks and projects within set time lines. Ability to work under pressure to meet tight deadlines and adapt to changing priorities. Strong decision-making skills to effectively respond to unexpected events and crises.

• Working knowledge of applicable policy analysis techniques. Working knowledge of state and federal grant applications, proposals, submission and report requirements. Ability to maintain flexibility to redirect efforts when priorities change.

• Demonstrated strong project management and administrative knowledge, skills, and experience in a fast-paced, constantly changing, decentralized, growing organization.

• Proven ability to develop, analyze and carry out program and project objectives and work with others in achieving organizational goals. Ability to research, gather and organize information to produce concise reports using various resources.

• Experience to effectively maintain multiple calendars, arrange meetings/events, and schedule appointments/events.

• Advanced skills using Word, Excel, Power Point, or similar programs; email systems; extensive website and on-line skills. Fast, accurate typing and word processing skills. Ability to perform detailed work with accuracy and in the time period required.

• Proven ability to coordinate large meetings or conferences. Demonstrated experience making complex travel arrangements and preparing reimbursement.

• Excellent interpersonal skills including tact, diplomacy and flexibility with the ability to work in a team framework in conjunction with principles of community with diverse academics, staff, students, professionals, the public, and patients.

• Excellent verbal, written, and electronic communication skills that facilitate professional, effective, and courteous interaction with a diverse population in alignment with UCSD's principles of community.

• Prefer knowledge and experience with UCSD on-line and web based accounting systems (BLINK, FinancialLink, etc.)

• Employment is subject to a criminal background check.

• Must be willing to work in or near a laboratory environment.

• Occasional evenings and weekends may be required.

• Must be able to work various hours and locations based on business needs.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace