Program Assistant

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee ofUSC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university a great place to work.

As a community of Dornsife College "we are committed to the creation, preservation, and communication of fundamental knowledge in all its forms...as well as a lifelong passion for learning and a commitment to the betterment of society." The academic mission of Dornsife College can only be realized to its fullest potential when we build and protect a representative, equitable, inclusive culture of scholarship for students, faculty, and staff. This is not done through initiatives but by embedding these values into the everyday interactions, relationships, policies, and practices of the College. What is required is a seamless integration of the tenets of equity and inclusivity into every facet of academic life. If we want our scholars, staff, and students to be able to give their very best, we must create an academic environment that portends success.

Success is possible when every member of the Dornsife community owns their role as a steward of the culture in which we learn, research, and work; when we believe that it is because of who we are that we are able to do what we do: achieve excellence, together.

Achieving a robust and inclusive academic culture requires more than just the completion of a task, but includes that person's capacity to contribute positively to the relationships and culture of their office or department. Therefore, any applicant seeking to advance the mission of Dornsife College should also be assessed on their capacities beyond the technical elements of their work, and demonstrate an understanding of their impact on others, and to articulate how they contribute positively to those around them.

The USC Dornsife Center for Advanced Genocide Research is currently seeking a part-time Program Assistant to join its team. The Program Assistant will be responsible for providing support in planning, coordination, and execution of research and outreach activities at the Center for Advanced Genocide Research. The Program Assistant of the Center for Advanced Genocide Research reports to the Associate Director and has multiple responsibilities including solving problems and providing leadership with Center communications, tracking, and coordinating Center programs and activities based on the strategic objectives of the Center.

The successful candidate should have excellent analytical, writing, communication, coordination, and organizational skills.

Founded in 2014, the USC Dornsife Center for Advanced Genocide Research is dedicated to advancing innovative interdisciplinary research on genocide and mass violence, focusing on transforming the way we understand the origins, dynamics, and consequences of mass violence, as well as the conditions and dimensions of resistance. The Center's unique academic program, including a competitive international research fellowship program, interdisciplinary international conferences, and other events, attracts scholars at all levels, from all over the world, and from a multitude of disciplines. For more information, please visit https://dornsife.usc.edu/cagr/

Responsibilities:

• Prepares, manages, and disseminates Center communications related to Center events, opportunities, and programs
• Coordinates the scheduling of all Center events including lectures, conferences, fellows' lectures
• Maintains and coordinates Center calendar, including events, fellows' residencies, outreach workshops and conferences, staff travel, visitors
• Coordinates Center conferences, including all correspondence with applicants and selected participants; coordinates conference microsite; interfaces with internal/external vendors (translation, A/V services, catering, filming, live-streaming)
• Corresponds with all Center visitors (fellows, guest speakers, event attendees, conference participants and attendees, visiting researchers) and coordinates their visits
• Coordinates incoming research and outreach requests
• Handles all monitoring, tracking, and reporting related to Center opportunities and events (applications for all Center fellowships, conferences and opportunities; applicant information; RSVPs for events; attendee information)
• Coordinates with USC faculty and staff for scheduling meetings for all fellows and visitors, depending on needs
• Coordinates drafting and design of all promotional materials for the Center, including event flyers, conference programs, and gala-related Center displays
• Coordinates promotion of Center events, fellowships, conferences, workshops, lectures, and other events and opportunities
• Coordinates communications, cooperation, and exchange with other USC institutes, USC departments, and external universities that co-sponsor Center events or for which the Center serves as co-sponsor
• Maintains and coordinates Center mailing lists for USC and external audiences
• Drafts, formats, tests, and sends monthly Center newsletter
• Coordinates dissemination of applications and proposals to selection committee for the Center's fellowships, research opportunities, Research Week, and conferences
• Drafts introductions for speakers at all Center events
• Coordinates the Center website and provides material and items for updating website. Works with technical staff to publish materials on the web.
• Drafts, revises, and disseminates annual Center report
• Contributes to the work of the department, including participating in meetings, contributing to the development of policies and processes, preparing materials in support of grant proposals or stewardship, providing feedback on Center programs, and developing relationships
• Coordinates ongoing relationships with the Center's external audiences
• Processes and tracks program and project expenses following established procedures
• Prepares reports based on program needs

Specific Skills and Knowledge Important for this Position:

* Detail orientation

* Excellent written and verbal communication

* Independent problem solving skills

* Outstanding organizational skills

* Personable and enthusiastic

* Ability to work in a strong team environment

* Ability to work in a fast-paced environment under competing priorities

* Fluency in a second language is welcome.

Performs other related duties as assigned or requested.

Hourly range:The hourly rate range for this position is $23.33 - $25. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

This is a gift funded position. This is an 80% part-time position, approximately 30 hours per week.

Required Documents and Additional Information:

• Resume and cover letter required (may be uploaded as one file).
• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 1 year, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Administrative support services