EXECUTIVE ASSISTANT MIT

Montefiore is ranked among the top hospitals nationally and regionally by U.S. News & World Report. For more than one hundred years we have been innovating new treatments, procedures, and approaches to patient care, producing stellar outcomes, and raising the bar for academic medical centers in the region and around the world. Our work to improve health outcomes in underserved communities is unparalleled in the United States. Our workforce is among the most diverse in the US: Montefiore associates speak 60+ languages.

We are seeking a Project Coordinator - Executive Assistant to support one of our senior IT executives and his leadership team. This is a role for a proactive professional to partner with the executive and provide the highest level of executive support.

Responsibilities include:

* Manage multiple complex calendars with rapidly changing priorities.

* Prepare and coordinate documentation including agenda, minutes, presentations, and other types of communications.

* Make and monitor travel arrangements including transportation, lodging, meals, and other expenses.

* Manage expense tracking and reimbursement.

* Keep track of departmental activities and communicate accordingly.

* Prepare and manage reports including for expenses, budgets, and other financial information.

* Prepare communications, create presentations, and manage documents

* Coordinate meetings, training, events and similar activities including individuals within and outside of Montefiore Einstein.

* Utilize discretion and judgement in handling and protecting highly confidential information.

* Keep informed of departmental/division activities, transmitting information, developing, implementing and interpreting policies and procedures and supporting day to day operations.

* Provide back-up to support to peers when needed.

Requirements include:

* 4+ years of experience supporting C-suite executives in an enterprise corporation including managing multiple complex calendars, triaging changing priorities, and balancing concurrent tasks.

* Intermediate to advanced MS Office skills (Outlook, Word, Excel, PowerPoint).

* Experience using multiple applications and technology tools.

* Learning mindset.

* Excellent communications, interpersonal, and presentation skills.

* Excellent follow-up skills.

* Demonstrated background in safeguarding and managing the transmission of highly confidential information.

* Highly detail oriented to ensure accuracy in all communications.

* Respond quickly to requests including outside traditional working hours when needed.

Desired:

* MS Visio proficiency

* Experience working in an IT department

Montefiore requires employees to be vaccinated, including for Covid-19 and flu.

Department: Montefiore Information Technology Bargaining Unit:Non UnionCampus:YONKERS Employment Status:Regular Full-TimeAddress:3 Odell Plaza, Yonkers

Shift:DayScheduled Hours:8:30 AM-5 PMReq ID:223406Salary Range/Pay Rate:$66,150.00-$88,200.00

For positions that have only a rate listed, the displayedrate is the hiringrate but could be subject to change based on shift differential, experience, education or other relevant factors.

To learn more about the "Montefiore Difference" - who we are at Montefiore and all that we have to offer our associates, please clickhere.

Diversity, equity and inclusion are core values of Montefiore. We are committed to recruiting and creating an environment in which associates feel empowered to thrive and be their authentic selves through our inclusive culture. We welcome your interest and invite you to join us.

Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history ofdisability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status,or partnership status, or any other characteristic protected by law.

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