Project Manager
Job Summary Reporting to the Cardiology Assistant Division Manager, the incumbent uses skills as a seasoned and experienced administrative operations professional to function as the QGenda primary administrator to manage, plan and administer the faculty clinical scheduling operations within a large division.
The primary administrator for QGenda is essential to the efficient management and optimization of scheduling within our healthcare organization. This position is responsible for leveraging the QGenda platform to improve workforce efficiency, streamline operations, and support the delivery of exceptional patient care. The ideal candidate will possess strong leadership qualities, advanced technical skills, and a comprehensive understanding of healthcare scheduling dynamics.
Assist in planning and organizing divisional events and meetings.
Plan, organize, manage, and execute ad hoc projects with division leadership.
Assist in design and management of faculty and staff onboarding tools.
Assist in the design and drafting of organizational website content for the academic administrative team Wiki website.
Perform short- and long-term planning, and analysis and problem-solving for the organization. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $75,700 - $123,100 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The Department of Medicine is the largest department in the UCSF School of Medicine. To advance health, the Department of Medicine develops and supports innovators in patient-centered care, scientific discovery, medical education and public policy across five main sites (Mission Bay, Parnassus, ZSFG, VAMC, and Mt. Zion) and 39 divisions.
The Division of Cardiology is one of the largest clinical, research and training divisions of the Department of Medicine (DOM) at UCSF. Within the Division are sub-specialty sections for: Adult Congenital Heart Disease; Advanced Heart Failure, Transplant, and Pulmonary Hypertension; Cardiac Electrophysiology; Echocardiography and Cardiac Imaging; General Cardiology, Interventional Cardiology; and Prevention. The Division runs several clinical practices in multiple sites, conducts basic and clinical research, and educates medical students, residents, clinical fellows and postdoctoral scholars through ACGME as well as non-ACGME training programs.
The Division has over 90 faculty, 36 clinical fellows, 14 post-doctoral research fellows, and over 58 research support and administrative staff. The Division currently expends over $22 million per year in pursuit of its clinical, research, training, and service missions. While the Division is primarily split between the Parnassus and Mission Bay campuses, fellows have rotations at the Zuckerberg San Francisco General Hospital and the San Francisco Veterans Affairs Medical Center. Required Qualifications
- Bachelor's degree in related area and three or more years of related experience, or an equivalent combination of education and experience
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
- Solid knowledge of common University-specific computer application programs, including MS Office Suite, Adobe Acrobat
- Ability to use discretion and maintain confidentiality
- Strong skills in short-term planning, analysis, problem-solving, and customer service
- Solid organizational and customer service skills to effectively manage multiple priorities
- Proven proficiency in scheduling software, specifically QGenda or similar platforms
- Solid skills to quickly evaluate complex issues and identify solutions
Preferred Qualifications
- Experience as a QGenda administrator in a large clinical division
- UCSF experience in a large clinical division
- Five to seven years of experience in healthcare administration or workforce management, with a strong emphasis on scheduling processes
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 007377 ADMIN OFCR 3 Job Category Administrative Support, Professional (Non-Clinical) Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Location San Francisco, CA Campus Parnassus Heights (SF) Additional Shift Details M-F, 8am-5pm |
University of California - San Francisco Campus and Health
Jan 19, 2025