Program Manager

Reporting to the Administrator of the School of Health and Rehabilitation Sciences at The Ohio State University, the Program Manager provides operational management, support, and coordination of the schools hiring activities and acts as liaison to Human Resources and Office of the Faculty Affairs regarding Faculty, Staff, and Student positions.

Duties include coordinating the search and hiring processes for all faculty hires, including posting national advertisements, planning candidates travel, and preparing itineraries, utilizing coordination, both verbal and via email, as well as OSU systems (Workday and Meditract) to process new faculty hires (job requisition, LOO, etc.). Understands and interprets OAA policies, faculty affairs forms, faculty offer letters, and faculty appointments.

Furthermore, the position performs duties to assist in the processing of pay (including PAP, one-time payments, additional duty pay, Supp. Comp., faculty FAA (allowances), one-time pay for taxable items, etc.). Enters and submits faculty and staff compensation and job changes in Workday; edits position restrictions for updates and/or job postings; enters and submits cost allocations for positions. Assists with preparation of Graduate Associate appointments: submits job requisitions and all PAPs for new Graduate Associates.

Additionally, coordinates access for guests and affiliates by creating guest and affiliate accounts; initiates and submits the faculty position/posting requests and requests to rehire retired Ohio State faculty/staff members, forms, and all required documents to the College of Medicine for approval. Oversees and maintains personnel records and files; generates and reviews relevant payroll reports to identify any issues with actual payroll data; the schools contact for the FWS jobs, sends out important information to faculty/staff; submits job requisitions for FWS jobs; enters increases into SHRS AMCP department spreadsheets. Initiates and processes procurement requests along with proper documentation; troubleshoots unresolved payments for faculty, staff, and students, and other duties as assigned.

Required Qualifications:

Bachelor's degree in an appropriate field or an equivalent combination of education and experience is required; experience in program planning and administration is required, preferably in an academic setting related to undergraduate or graduate medical education; experience using Microsoft Word, Excel, Access, and Power Point desired; experience managing information in web-based software applications desired; knowledge of evaluation, assessment, and data management desired. Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

FUNCTION: Business Planning and Operations

SUB-FUNCTION: Business Operations

CAREER BAND: Individual Contributor - S2