Program Coordinator - UIC Law

University of Illinois Chicago
United States, Illinois, Chicago
Jan 23, 2025
Program Coordinator - UIC Law Program Coordinator - UIC Law Hiring Department: UIC JD Experiential Education Location: Chicago, IL USA Requisition ID: 1029464 FTE: 1 Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: February 4, 2025 Salary Range (commensurate with experience): $45,708.00 - 55,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. The Program Coordinator for Experiential Education provides support for the law school's externship and clinical programs and the Writing Resource Center. The Program Coordinator reports to the Associate Dean for Experiential Education. Duties & Responsibilities: Externship programs Monitor externship department communications and provide basic information to students, externship sites, and attorney supervisors. Manage externship application process and advise students regarding requirements. With Registrar's Office, oversee externship enrollment. Maintain department records of externship students, placements, and supervisors. Track time and required paperwork for externship students each semester and contact students when issues arise. Send progress reports and externship reminders to students each semester. Create and update forms for externship students, sites, and supervisors. Communicate with externship sites, post externship opportunities, and collect student applications. Maintain website content relating to externship programs. Help create and update handbooks and training materials for externship instructors, students, and attorney supervisors. Prepare externship course rosters for instructors and assist in preparations for classes each semester. Communicate with externship instructors regarding student progress each semester. Assist the Director with creating externship course schedules. Assist with planning and hosting open house and externship informational events. Create informational and promotional materials. Coordinate site visits to new and existing placements. Communicate as needed with professors and site supervisors. Manage daily flow of information to other internal offices and departments. Assist in the preparation of accreditation reports. Maintain statistics about externships and externship placements. Report issues promptly to the Director of Externships. Provide general administrative support as needed for the Associate Dean for Experiential Education, Director of Externships, and externship faculty. Clinical programs Provide overflow administrative support for the Community Legal Clinics, including screening and routing calls, assisting with software and office equipment, and drafting correspondence and other documents. Provide logistical support for conferences, programs, and other events of the Community Legal Clinics, in particular, the biannual CLC Open Houses. Writing Resource Center Coordinate scheduling of accommodated student appointments with Writing Resource Center advisors. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. Bachelor's degree. 2. A total of one (1) year (12 months) demonstrated administrative experience in a higher education environment. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Preferred Qualifications: Master's degree and experience in higher education administration preferred. Proficiency in using Microsoft Office applications (Word, Excel and PowerPoint) Proficiency in navigating Banner, Colleague, or a comparable administrative database Proficiency in using Clio or other time and billing software Working knowledge of basic graphic design principles & skills Prior experience in program/project coordination Excellent written and spoken communication skills Strong social and interpersonal skills Strong organization and planning skills Calmly managing multiple tasks and deadlines Flexibility and resilience Superior problem solving Attention to essential details while also remembering program priorities Availability for occasional evening and weekend work Commitment to ongoing professional development To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. University of Illinois Urbana-Champaign University of Illinois Springfield University of Illinois System Office University of Illinois Foundation The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14100?c=uic Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-68eb7509478202429c3cd76c06325c9a