Legal Assistant

North Carolina State University

$ 34,602 - $ 58,870

United States, North Carolina, Raleigh

Jan 24, 2025

Job Posting Information

Posting Number	PG194418SP
Internal Recruitment	No
Working Title	Legal Assistant
Anticipated Hiring Range	$37,000 - $40,000 (.75 FTE - 30 hours/week)
Work Schedule	Monday - Friday; 9:00am-3:30pm
Job Location	Raleigh, North Carolina
Department	Office of General Counsel
About the Department	The NC State Office of General Counsel provides, manages and coordinates all legal services for the university in a collegial, responsive and professional manner. The office provides legal and risk management advice on a wide variety of matters to the Board of Trustees, the Chancellor, senior officers, other university administrators, and faculty and staff who are acting on behalf of the university. These matters include, but are not limited to, employment, student affairs, athletics, public records, real property, sponsored programs, intellectual property, purchasing and civil rights. The office represents the university in administrative proceedings before federal and state agencies and coordinates all litigation matters.
Essential Job Duties	This position serves as the Legal Assistant for the Office of General Counsel. The Legal Assistant provides support to the Office of General Counsel and will perform a combination of paralegal responsibilities as well as general administrative support for the office. Duties include but are not limited to: Independently administering and managing comprehensive administrative responsibilities. Serving as the first point of contact with visitors and callers, resolving routine and complex inquiries. Contact with internal and external clients, government officials, UNC University System executives, and NCSU administrators is a primary component of the daily tasks. Managing calendars, scheduling meetings, handling logistics for workshops, coordinate travel arrangements, composing letters, proof reading and editing correspondence and maintaining the office supply and equipment inventory. Providing support for litigation efforts and activities of university attorneys. Proofreading, drafting, and finalizing correspondence, legal documents, and reports. Assisting in responding to subpoenas and public records requests. Researching legal issues; and performing computer assisted legal research. Assisting in-house counsel with compilation of materials and response to administrative complaints filed with government agencies (e.g., EEOC, OCR, OAH-CRD, DOL). Assisting with data collection and analysis of information for annual reports, event planning and day-to-day administrative activities. Detailed review of records based on the records and retention schedule. This position must deal with sensitive and confidential issues with professional integrity and judgment. Perform additional duties as assigned.
Other Responsibilities	Other duties as assigned.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications	Strong verbal and written skills. Detail oriented and organized. Experience with Microsoft Office programs and Google Suite (or similar software). Ability to work with spreadsheets and databases to record data used to compile reports. Outstanding interpersonal and customer service skills. Must be reliable, dependable, and able to work independently. Ability to respect and maintain confidentiality and exercise professionalism and discretion when dealing with internal and external constituents. Must have the ability to learn new software applications with minimal hands-on instruction and self-train through exploration of an applications features and independent on-the-job training using manuals and on-line general guidance. Must be able to exercise good judgment and demonstrate initiative and drive for excellence in customer service and product delivery.
Preferred Qualifications	Knowledge of practices, protocols, and terminology unique to the legal profession. Knowledge of higher education environments and understanding of the University system. Familiarity of Business Operations at NCSU including use of Clio, MyPack Portal System, PeopleSoft, Marketplace, or other similar systems. Experience in event planning and logistics involving on/off-site meetings. Notary Public Commission
Required License or Certification	N/A
Valid NC Driver's License required	Yes
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	01/22/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	01/28/2025
Notice to Applicants	Please note that the work history on your resume must also be included in your application.
Special Instructions	In addition to your application please submit a resume, cover letter, and the contact information for at least three professional references.

Position Details

Position Number	00060576
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	GN08
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	0.75
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	270101 - Office of General Counsel
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.