Education Coordinator

#CA-SS

This split position provides coordination for a portion of the Department's Education programs. The position reports to the Pediatrics Health Professions Education Supv 1 as well as the Fellowship Program Directors for Pediatric Critical Care Medicine and Development Behavioral Pediatrics. The position has vast knowledge of educational information systems, competency and Milestone evaluation systems, and accreditation and regulatory standards. This position directly supports the PCCM fellowship program directors in fellowship-related activities, as well as the Student Instructors and Faculty in the Department of Pediatrics in regard to the Pediatric Critical Care fellowship. The position is responsible for the daily administrative components, maintenance and needs of the PCCM fellowship program and assisting the DBP fellowship and Pediatric residency programs. The position ensures all RRC, GME and ACGME requirements are strictly followed and manages all pediatric policies set forth by institutional, state, and federal guidelines and acts as a liaison between program director and residents/fellows; between residents/fellows and faculty; and between program director and institutional GME personnel.

Apply By Date February 6, 2025 at 11:59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Understanding and experience with ACGME Accreditation Policies and Procedures, including accreditation compliance and reporting requirements.
• Demonstrated experience successfully preparing for and supporting ACGME accreditation visits.
• Experience managing the fellow advisement process working closely with the fellowship directors in administering and maintaining ACGME competency-based goals and objectives for each fellow, including maintaining fellow/resident duty hour documentation system.
• Experienced user of fellow/residency program systems and data systems, including Accreditation Data System (ADS) and Electronic Residency Application Service (ERAS).
• Understanding of institutional and program policies of the National Residency Match Program (NRMP).
• Demonstrated program management experience, including budgetary oversight requiring the planning of budgets and maintaining budgetary accountability.
• Advanced word processing skills and experience (e.g., formatting, tables, math functions, merge functions, graphics, charts) and various computer skills, electronic mail software, database management software, graphics software, and other standard office desktop applications.
• Must be able to translate or format documents between similar software packages, and different platforms, such as Microsoft Word, Excel, PowerPoint, and SharePoint, Electronic Residency Application System (ERAS), Thalamus, MedHub, ADS, and Microsoft Outlook.
• Ability to work independently, with limited or minimal supervision and direction.
• Excellent organizational and time management skills to establish goals, ability to prioritize and coordinate multiple work assignments and deadlines efficiently despite frequent interruptions, maintaining composure under heavy workload, conflicting priorities or difficult callers/visitors. Demonstrated ability to follow through on details, providing all necessary and required documentation.
• Decision-making skills to exercise initiative, creativity, and independent judgment to anticipate needs in areas of responsibility.
• Ability to problem solve in a manner consistent with institutional and departmental goals and objectives.
• Ability to research, extract, compile, elicit, and summarize information from a variety of sources to prepare reports and information clearly and concisely.
• Ability to record and format meeting minutes and track follow-up items.
• Ability and skill to exercise tact and diplomacy in dealing with others and establish and maintain cooperative working relationships.
• Demonstrated customer service skills and experience working with staff, faculty, residents, student, patients, and a culturally diverse workforce.
• Ability to establish and maintain positive working relationships throughout the University and community and maintain appropriate interdepartmental communications. Ability to work independently as well as part of a team; effective collaborative skills to build trust among faculty, staff and residents.
• Ability to discern sensitive issues and maintain confidentiality. Work with internal and external vendors with diplomacy and professionalism.
• Strong oral and written communication skills to create and initiate error free documents, including writing and editing skills to compose and proofread letters, financial statements, budget reports and other assigned documents, and to articulate information in a clear, concise, and visually attractive manner, creating error-free documents.
• Positive attitude toward responsibilities, faculty and co-workers, and demonstrated ability to interact in a helpful, effective, and informative manner with a wide variety of people, using tact and diplomacy.

Preferred Qualifications

• Experience coordinating residency, fellowship, or other educational programs at the departmental level at a major teaching hospital, preferred.
• Experience coordinating fellow training license process, including license renewals.
• Experience in scheduling and coordinating large-scale conferences/meetings and special events.
• Knowledge of UCDH Medical Staff Administration policies and procedures.
• Knowledge of UC Davis and UCDH structures, policies and procedures.

Key Responsibilities

• 60% - FELLOWSHIP PROGRAM COORDINATOR
• 40% - RESIDENCY PROGRAM COORDINATOR

Department Overview

The vision of the Department of Pediatrics is the healthiest future for all children and families with a mission dedicated to creating a healthy future for all children through outstanding patient care, transformative research, innovative medical education and community-based advocacy.

POSITION INFORMATION

• Salary or Pay Range: $28.49 - $40.83
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: 8 hours
• Location: Ticon II (HSP088)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional overtime, including evenings and weekends, to meet the required deadlines.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks