Title: Business Operations Coordinator
Duration: 3 months
Location: Remote, CST hours are preferred
Hours: M-F, 8 hours. Start time anywhere from 7 am -9 am
Pre-Screen Questions:
- Can you describe your experience with commercial property management or administration, including any tasks related to lease interpretation or handling common area expenses?
- Can you provide an example of how you've managed tasks like tracking inventory, coordinating communications, or handling documentation in a previous role?
About the Role:
- As a client's Business Services Coordinator, you will perform clerical duties in accordance with the procedures of a department.
- This job is part of the Administrative Services job function.
- They are responsible for providing administrative support to areas of the business including operations, teams, job functions, and senior management.
What You'll Do:
- Maintain and update filing, inventory, mailing, and database systems.
- Answer telephones, direct calls, and take messages.
- Compile, copy, sort, and file records of the office, business transactions, and other activities.
- Review files, records, and other documents to obtain information and respond to requests.
- Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.
- Understand and interpret instructions, short correspondence, and memos.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks in detail.
- Deliver output by following defined procedures and processes under close supervision and guidance.
Resource's Typical Working Day:
- Log in, and review workflow queue.
- Emails.
- Process tasks or follow up on tasks.
- Documentation.
- Heavy on phone and email.
What You'll Need:
- High School Diploma or GED with up to 2 years of job-related experience.
- Ability to follow basic work routines and standards in the application of work.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with an inquisitive mindset.
- Basic math skills. Ability to calculate simple figures such as percentages.
Years of Experience Needed:
- Preferred 2+ years exp. in commercial property management or administration, facilities management is also helpful. Not residential exp.
Level of Education:
Systems/Software Proficiencies:
- Microsoft Office experience.
- Excel is a must.
- Computer proficient.
Top Must have Skills:
- Time management.
- Organized.
- Detail oriented.
Top Nice to have Skills:
- Specific exp. with commercial lease interpretation.
- Common area expenses exp.
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Spectraforce Technologies
Jan 28, 2025