Activity Facilitator, Criminal Justice | Exam Proctor and Facility Rentals

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

The Exam Proctor and Facility Rentals Coordinator is responsible for overseeing the administration of exams and managing the rental of college facilities. This role ensures a fair and conducive testing environment for students while coordinating the logistics of facility rentals for various events and activities.

• Operational Management & Collaboration:

  • Collaborates with management on daily operations, deadlines, software issues, and the implementation of new or revised business processes and procedures.
  • Researches, identifies, and resolves data discrepancies; works with vendor technical support as needed.

• Data Management & Reporting:

  • Collects, analyzes, and disseminates data; maintains records and interprets reports using multiple sources.
  • Prepares and maintains complex statistical reports, including charts, tables, and graphs.
  • Conducts studies and generates reports based on research and data analysis.
  • Initiates, maintains, and manages the exchange of electronic data to record and verify various encoded data points.

• Communication & Administrative Duties:

  • Drafts forms, composes correspondence, and compiles factual reports requiring judgment and knowledge of departmental procedures.
  • Responds to inquiries by providing technical information related to department operations and policies.
  • Answers and directs phone calls, ensuring proper communication and discretion in information dissemination.
  • Operates office equipment, including computers, calculators, photocopiers, and fax machines.

• Range Safety & Facility Oversight:

  • Enforces all safety protocols and ensures compliance with local, state, and federal firearm regulations.
  • Oversees the maintenance, cleanliness, and overall functionality of the firing range and rental equipment.
  • Assists customers with rentals, explains range rules, and addresses questions or concerns.
  • Manages inventory, inspects firearms and protective gear, and ensures proper equipment use.
  • Handles incident response, reports safety violations, and coordinates with law enforcement or medical personnel as needed.

• Other duties as assigned.

Compliance with all state, federal, and accreditation standards/requirements, as well as all MATC policies and procedures.

Required Education: High School Diploma and one to two years' additional training or coursework in a program with relevant coursework.

Required Experience: Three (3) to five (5) years of work related experience.

COMPETENCIES

• Cultivates innovation
• Optimizes work processes
• Ensures accountability
• Collaborates
• Interpersonal savvy
• Communicates effectively
• Instills trust
• Customer focus
• Action oriented

• Values differences
• Self-development
• Compassion

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of operating systems.
• Thorough knowledge of business English, spelling, punctuation and composition.
• Thorough knowledge of modern business office practices, procedures and skill in their applications.
• Knowledge of and proficiency in the use computers, computer applications and software including Microsoft Office Suite, social media and web based applications.
• Strong written communication skills; ability to write clear, structured, articulate communications.
• Deadline and detail-oriented, with strong organizational, analytical, and planning skills.
• Ability to keep complex records, to assemble and organize data, and prepare reports from such records.
• Ability to compose a wide variety of correspondence without specific instructions. Ability to establish and maintain effective working relationships with other staff, employees, students and the general public.
• Demonstrated motivational and problem solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the MATC.
• Demonstrated ability to communicate effectively and relate well with students, parents, faculty, staff, and others while maintaining appropriate confidentiality.
• Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment.

PHYSICAL DEMANDS

Ability to lift up to 15 lbs., carry, and push up to 20 lbs. and ability pull up to 50 lbs.

Ability to climb stairs and a ladder and maintain balance.

Ability to stoop, kneel, crouch, reach, hear and speak.

Sitting/Standing/Walking: 75% of time spent sitting, 20% of time standing, and 5% of time walking.

Hours An Activity Facilitator/Casual Employee is one who is not expected to work more than 75 hours per year. Shifts may vary and will be determined by the lead overseeing the position.

EEO
Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or emailjobs@matc.edu.