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Administrative Coordinator

Energy Transfer LP
United States, Ohio, Defiance
Mar 28, 2025
Are you interested in joining our team? Chat with our digital assistant to learn more about our company and apply right from your mobile device! Text ETP to 25000 to get started or apply through this web posting if you prefer. Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more. Come join our award winning 11,000 strong organization as we fuel the world and each other! Summary: The Area Field Coordinator is responsible for performing and overseeing a wide range of administrative activities. Essential Duties and Responsibilities: Duties may include, but are not limited to, duties surrounding Administrative Support: Preparation of the annual Operations & Maintenance budget. Perform monthly cost control analysis and forecasting. Assist with the preparation/monitoring of O&M & Capital projects. Complete financial project documentation. Input employee timesheets into the time reporting system. Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures. Generate a monthly purchase card statement for all bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs. Process out-of-pocket per diem reports. Review, code and submit invoices into the SAP Accounts Payable system. Work directly with vendors/contractors to resolve billing discrepancies. Assist with contracts for service and associated reporting, as needed. Various administrative support duties including training on computer applications, and special requests for information or reporting. Maintain and update Emergency Response Manuals. File and maintain various forms, reports, and correspondence according to the Transmission Filing Guide. Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for the position include: High School Diploma or Equivalent. Bachelor's degree in business administration, accounting, or additional equivalent related experience preferred. Previous analytical experience, preferably in the gas transmission or similar industry, in cost or budget analysis. Excellent oral and written communication skills. Proficient in all Microsoft software. Possess excellent interpersonal skills and ability to work closely with all levels of organization. Must be detail-oriented with good organizational skills. Ability to work in a fast-paced environment with multiple concurrent assignments. Must be team player, self-motivated with high level of energy and creativity. Ability to perform multiple tasks with minimal supervision. Extended workday may be required on short notice. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Normal office working conditions. Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. Occasion travel, including overnight stays, may be required due to administrative support requirements of other locations within the area. Occasional visits to settings which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, requiring appropriate personal protective equipment.