Job Summary:
Join the College of Letters & Science (L&S) for a role as a Divisional Post Award Accountant on a team of other Research Services champions. You'll have an opportunity to make a positive impact by becoming a subject matter expert in post award grant management, accounting, and compliance reporting. This is a new initiative with an evolving team as the college implements Administrative Transformation Program (ATP) within L&S. The role is perfect for trailblazers passionate about building effective relationships while applying equitable practices that foster a community of belonging.
Reporting to the L&S Divisional Administrative Regional Team Manager, you will work as division level post award accountant assisting with intramural and extramural grants administered by L&S and assisting with collaborative grants with other schools, colleges, and centers. The role involves key functions, such as:
- Support L&S department grant management by serving as the grant worktag manager for departments and research centers.
- Provide key grant administrative support and guidance to principal investigators (PIs) and staff, often working directly with PIs and their research teams.
- Send regular financial reports to PIs and departments on the status of grants and is responsible for financial compliance.
- Serve as a liaison to Research and Sponsored Programs (RSP) on post-award issues and needs.
L&S is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural, physical, and mathematical sciences; social sciences; and the computing, data, and information sciences.
Responsibilities:
Works with researchers, departments, and centers to monitor and reconcile data for sponsored programs at the school/college/divisional level. Reviews and approves financial transactions submitted from departments or centers. May interact directly with project sponsors related to detailed financial reporting, invoicing, and/or auditing on behalf of the unit to ensure compliance.
- 25% Communicates and ensures financial requirements per federal, state, university, and sponsor regulations are followed on behalf of the school/college or division
- 25% Ensures the departmental or divisional post-award processing or tasks are done appropriately and timely
- 20% Reviews and approves financial transactions such as managing fiscal closeout of awards and projects
- 10% Advises departments or researchers on appropriate post-award modifications and relevant processing
- 20% Collects or prepares documentation required for compliance or audits on sponsored grants, contracts, or agreements
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Associate's Degree
Preferred focus in financial, project planning or related degree area
Qualifications:
Required:
- Experience interpreting and analyzing financial data and effectively communicate summarized results
- Strong interpersonal, customer service and communication skills; experience identifying and solving problems using sound judgement and discretion while applying and interpreting laws, rules, policies, and procedures
- Excellent administrative and organizational skills prioritizing and delegating tasks, managing competing deadlines, and paying attention to detail
- One year experience in a financial support role
Preferred Qualifications:
- One year experience in research administration
- Experience working with systems such as: Enterprise Resource Planning (ERP) like systems, such as PeopleSoft or Workday, accounting systems like WISER; and sponsor systems like grants.gov or eRA Commons
- Experience offering guidance, outreach and monitoring for compliance regarding complex research admin and/or fiscal policies in higher education, governmental or other highly regulated setting
- Familiarity with Uniform Guidance, UW research administration policy, and sponsor guidance like the NIH Grants Policy Statement, and NSF PAPPG
- Experience with improving processes and/or managing change
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $56,112 ANNUAL (12 months)
Depending on Qualifications
The typical starting salary for this position is $57,000- $80,000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.
Additional Information:
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.
How to Apply:
Please click on the "Apply Now" button to start the application process.
Applications must be submitted by the deadline date. To apply, please upload a cover letter and resume. Your cover letter and resume should reflect your experience for this position related to the qualifications section. Both materials will be used during our evaluation to determine your qualifications as they relate to the job. Please note your application materials may be used as a writing sample.
Selected applicants will receive an invitation to participate in virtual interviews (via Zoom) 7-10 days after the closing date. Those moving on to second round interviews will be invited to an in-person interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor. References will not be contacted without advanced notice.
For questions on the position, contact: Stella Luong, stella.luong@wisc.edu.
Contact:
Stella Luong
stella.luong@wisc.edu
608-262-9966
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Post-Award SPGC Account(S/C/D)(SC025)
Department(s):
A48-COL OF LETTERS & SCIENCE/ADMINISTRATION/ADMIN
Employment Class:
Academic Staff-Renewable
Job Number:
311534-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
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University of Wisconsin Madison
$56,112 ANNUAL (12 months)
paid time off
Feb 06, 2025