Personal Assistant and Executive Assistant

Are you a Personal Assistant and Executive Assistant who is looking to join one of the top companies within the IT Services and IT Consulting Industry?

Are you looking to further your career and grow?

Do you have experience in executive assistant or office administrator?

If you answered yes to those three questions, then apply today!

Acara Solutions is seeking highly qualified candidates to work ON-SITE with our client in Florham Park, NJ. Interested?

Here's what you'd do:

The Executive Assistant and Personal Assistant will provide high-level administrative support to the executive team while ensuring the smooth operation of the office. This dual-role requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of responsibilities, including calendar management, meeting coordination, office operations, and team support and personal Support.

Key Responsibilities: Personal Assistant (PA)

• Scheduling and Calendar Management: Managing appointments, meetings, and events, ensuring the individual's schedule runs smoothly.

• Travel Arrangements: Booking flights, accommodations, transportation, and creating itineraries for personal and business travel.

• Correspondence Management: Handling emails, phone calls, and other forms of communication on behalf of the individual.

• Errands and Personal Tasks: Running personal errands, such as shopping, arranging medical appointments, or coordinating personal events.

• Household Management: Overseeing the maintenance of the individual's home or property (may include managing staff, scheduling repairs, or organizing household needs).

• Event Planning: Assisting with personal events, like family gatherings, parties, or vacations.

• General Administrative Support: Preparing documents, managing personal finances, making personal calls, and maintaining records.

Key Responsibilities : Executive Assistant (EA)

• Executive Scheduling: Managing the executive's calendar, coordinating meetings, conferences, and travel arrangements.

• Communication Management: Handling emails, phone calls, and correspondence on behalf of the executive, prioritizing important matters.

• Project Management: Assisting with various projects, ensuring deadlines are met, and tracking progress.

• Office and Team Coordination: Serving as a liaison between executives and staff, often coordinating cross-department communication.

• Meeting Preparation: Preparing materials for meetings, organizing agendas, taking minutes, and following up on action items.

• Travel Planning: Organizing business trips and related logistics, including flights, accommodations, transportation, and itineraries.

• Confidentiality Management: Dealing with sensitive information and high-level discussions while maintaining confidentiality.

• Administrative Support: Filing, creating reports, handling presentations, and organizing documents.

Here's what you'll get:

Pay: $90K - $110K / year.

Hours: 40 hrs/Week.

Length: Direct Placement.

Sound like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Education: Bachelor's degree in business administration, management, or a related field (preferred).

Experience: 5+ years of experience as an executive assistant, office administrator, or similar role.

Skills:

Excellent organizational and multitasking abilities.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.

High level of discretion and confidentiality.

Proactive problem-solving and ability to work independently.

Familiarity with office management systems and procedures.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
• Under the International Traffic in Arms Regulations (ITAR), all employees assigned to this client must provide documentation verifying their status as a 'U.S. Person,' as defined in ITAR clause 120.15. A U.S. Person is a protected individual under the anti-discrimination provisions of U.S. immigration laws.