OFFICE SUPPORT ASSOCIATE

University of Missouri-Columbia
parental leave, paid time off
United States, Missouri, Columbia
801 Conley Avenue (Show on map)
Feb 19, 2025
Hiring Department Planning, Design, and Construction Job Description The Office Support Associate will perform office and administrative support with an emphasis on planning, logistics and organization/coordination for engineering and architectural planning, design, and construction projects to support the mission of the University. Oversee the efforts to prepare, coordinate, and execute administrative documentation related to planning, design, and construction efforts Supervise the preparation of administrative efforts related to consultant contracts and agreements Supervise the administration of consultant standing annual agreements Supervise the coordination and correspondence with consultants responsible for developing contract documents as related to bid documentation Review and oversee publication of addendum, amendments, and contract modification documentation Supervise tracking and recording of project related documents including but not limited to agreements, insurance certificates, funding approvals, and permits Oversee and coordinate efforts related to the advertisement of bid documentation including scheduling, distribution of documents, and amendment of documents related to bid processes Oversee monthly time recording, and billing documentation for presentation and approval to division associate director Supervise efforts related to preparing weekly priority and scheduling efforts for staff Support recruitment, interview, and new hire efforts Develop and maintain process documentation related to key job responsibilities Coordinate with Document Center and Archives to comply with process and procedures for document retention Other Duties as assigned Shift 7:30 - 4:00 (Flexible) Minimum Qualifications Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary. Preferred Qualifications A bachelor's degree in business, or a technical degree related to design and/or construction, or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be acquired is necessary. Valid Driver's License is required. Anticipated Hiring Range Salary Rate: $18.50 - $26.00 hourly Grade: GGS-008 University Title: Office Support Associate Internal applicants can determine their University title by accessing the Talent Profile tile in myHR. Other Information At Planning, Design, and Construction, we are passionate about shaping the University of Missouri (MU) Columbia campus' future by creating innovative, high-quality spaces that inspire and support the university's mission. We lead every phase of design and construction, from concept to completion, ensuring projects are delivered on time, within budget, and to the highest standards. Whether it is new buildings, renovations, or infrastructure improvements, our expert team collaborates with campus stakeholders to bring visionary designs to life. With a blend of in-house design talent and industry-leading project and construction management, we are committed to building a campus that drives success and enhances the MU experience. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits. Values Commitment We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement. Equal Employment Opportunity The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146. To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.