Planning and Logistics Specialist

Job Description Summary

Job Description

Key Responsibilities:

• Support Logistic Plans at site level.
• Ensuring all shipping paperwork including BOL, radioactive labels, DGD and shipping label are accurately printed.
• Ensuring the couriers are fully informed about the shipments, delivery instructions and delivery times.
• Preparing shipping documents for export shipments.
• Making sure Customs and FDA releases are on time for all import shipments.
• Making schedules to plan drivers and outsourced transports
• Support all AAA departments for export and import shipments if needed.
• Booking the flights and other means of transport to get the products to the customer on time by using cost efficient methods.
• Tracking shipments to ensure on time deliveries.
• Ensure direct communication with Customer Service / next point of supply chain, plant internal and - external stakeholders & partners with regard to internal changes.
• Providing solutions for risen problems or difficulties. Optimize local planning processes such as excess doses, throughput time and waiting times of sources
• Represent the point of contact for follow-up on time delivery dates & escalating changes related to supply.
• Ability to adapt flexible working hours including Sunday work.
• Responsible for organizing and follow up of logistic flows (including labelling) of final products to customer (freight out)
• Making sure all logistics operations comply to DGR, DOT and IATA standards
• Support on site change controls and create/review/approval of Quality documentation (deviations, CAPAs, risk assessments, Change Controls, supplier complaints, escalation/FARs, APR)

Essential Requirements:

• High School Diploma or equivalent degree required; Bachelor's Degree preferred.
• In lieu of Bachelor's degree, 5 years of related work experience in a GMP environment required.
• With Bachelor's degree, at least 2 years of relevant work experience in GMP APICS certification is preferred
• Able to manage multiple projects simultaneously and prioritize tasks based on demand.
• Problem solving ability in cross-functional and multi-cultural environment.
• Operating with integrated ERP tools.
• Proficient with MS Excel.
• Highly organized with strong orientation process / project management orientation
• Ability to adapt flexible working hours
• Excellent interpersonal and communication skills
• Demonstrates strong personal ethics and responsibility to purpose

Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $77,000/year and $143,000/year; however, while salary ranges are effective from 1/1/25 through 12/31/25, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers who are focused on building and advancing a culture of inclusion that values and celebrates individual differences, uniqueness, backgrounds and perspectives. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to fostering a diverse and inclusive workplace that reflects the world around us and connects us to the patients, customers and communities we serve.

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to us.reasonableaccommodations@novartis.com or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Salary Range

Skills Desired