Graduate School Specialist

Position Summary
Under limited direction, provides administrative support and graduate student services, exercising independent decision making, judgment and initiative. This position requires a moderate to high level of technical skill with admission and records systems.

Duties and Responsibilities:

• Perform all processes and procedures related to graduate students including initial contact and tracking of graduate student inquiries; receipt, review, and verification of admission applications and supporting documents; forward admission recommendations for graduate school based on catalog policy to the graduate dean
• Proficient in the use of the University's admissions and records software and systems including but not limited to Banner
• Organize, maintain and update graduate student records, both electronic and paper, as needed
• Create and maintain tracking information for graduate assistantships
• Initiates and monitors graduate assistantship referrals in NEOGOV, while working closely with human resources
• Compiling graduate student research grant applications, distributing applications to sub-committee, informing students of decisions and monitoring of awards
• Maintain records related to Graduate Faculty status, Graduate Catalog Revisions, and Graduate Program Review
• Supervise student workers in the Graduate School
• Work collaboratively with the International Advising office to process appropriate paperwork for issuing I-20 forms for international admissions
• Perform duties as needed such as word processing/typing, filing, verifying information, coordinating flow of documents and scheduling events and meetings as well as monitoring budgets for office operations, and other duties as assigned
• Prepare agendas, maintain records and serve as recording secretary for Graduate Council
• Perform other duties as assigned

• High level of technical skills with computer software/systems relevant to office procedures and student records
• Ability to work with sensitive information and to maintain high standards of confidentiality at all times
• Thorough knowledge of office management policies, methods and procedures
• Ability to independently interpret and appropriately apply a wide variety of policies and procedures
• Efficiently plan and organize the work flow of the unit
• Ability to write clear and concise reports
• Ability to effectively gather data and complete routine assignments independently
• Ability to establish and maintain cooperative working relationships with students, faculty, administrators and others
• Capability to work in an environment of constant interruptions via telephone and walk-in traffic

Physical Demand and Working Conditions:

• Work is performed inside during normal work hours
• Work is sedentary in nature that at times requires exerting up to 10 pounds of force occasionally and/or consistent amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Application Review Date: Open Until Filled

Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions:Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:
Required Documents:
Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.
Letter of interest
Resume
Contact information for three references (Blind reference calls may be made on applicants who become a finalist for the position)
Transcripts (unofficial for application purposes)
ENMU is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2115. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the office of human resources at (575) 562-2115. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click https://www.enmu.edu/about/public-documents/title-ix/coordinator . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent toplanning.analysis@enmu.edu . For any other inquires please contact Human Resources at (575) 562-2115 or e-mailENMU.HRrecruiter@enmu.edu