PROJECTS ADMINISTRATOR

JOB ANNOUNCEMENT

PROJECTS ADMINISTRATOR

DEPARTMENT OF PUBLIC HEALTH

Finance and Administration

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $86,520.00

Applications for this position will be accepted until 11:59pm CDT on 03/12/2025

Mission: CDPH works with communities and partners to create an equitable, safe, resilient and Healthy Chicago

Under direction, the class is managerial in nature and accountable for senior manager level functions; positions allocated to this class are characterized as having a broad scope of management responsibilities and performs related duties as required Positions are allocated across all city departments and have a wide range of functions. Examples of core functions characterizing this class, and specific assignments to city departments are provided below with the intent of providing parameters to adequately describe the level and scope of duties and responsibilities performed by these positions

ESSENTIAL DUTIES

• Manage and direct a major and large-scale program or project of significant size and scope in terms of budget, operations and/or staffing
• Directs and monitors billing processes for STI clinics
• Consult with staff to determine scope of services, budgets and specifications for projects, establish timelines and implement processes to track and monitor the progress of projects and the accomplishment of key objects
• Functions as a specialized advisor to executive level managers or functions as a technical specialist or expert level professional in a specific technical area or operational area
• Draft memos and letters to the City of Chicago offices, and funders
• Assist indirect programs with vendor payments
• Oversee the communication and recovery of required contractual documents
• Collaborate with the grants office to complete and submit grant budgets and carryover request
• Prepare and analyze budgets and reports to make necessary recommendations for financial planning, prepare, approve and monitor expenditures, budget revisions, financial reporting, prepare forecasting models, set year-end encumbrances, and act as the primary liaison with grants and finance departments to monitor budget controls.
• Coordinate personnel movement on Master personnel list
• Manage unit/bureau personnel tracker to monitor movement of vacant and active positions
• Work with Chicago PAR, finance department, and Office of Budget Management
• Manage personnel movement activities within budgetary allocations, cost allocation plan, organizational charts, PARs and hire plan
• Submit, view, and edit documents and correspondence in Grant Solutions
• Update select data in Evaluation Web (SAMS)
• Monitor and serve as liaison between the Chicago Department of Public Health and outside agencies

Additional duties may be required for this position

Location: 1340 S. Damen, 4^th Floor

Days: Monday - Friday

Hours: 8:30am - 4:30pm

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE

MINIMUM QUALIFICATIONS

* Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration or a field of study directly related to the responsibilities of the position, plus five years of project management work experience, or an equivalent combination of education, training and experience

NOTE: You must provide your transcripts or diploma at the time of processing

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor