Administrative Assistant

AMERICAN SYSTEMS is an employee-owned federal government contractor supporting national priority programs through our strategic solutions in the areas of Information Technology, Test & Evaluation, Program Mission Support, Engineering & Analysis, and Training.

As an Administrative Assistant to DESD, you will:

Support the DESD Director, Sr. staff, and general office functions.
• Arrange conferences and maintain conference space and equipment.
• Arrange for food and refreshments for meetings.
• Complete purchasing of material in support of DESD programs and office.
• Maintain purchasing trackers and file expense reports in accordance with company policies.
• Support shipping and receiving of packages according to the DESD processes.
• Make travel arrangements for key DESD personnel and process expense reports.
• Respond to inquiries and administrative issues brought to the DESD Director by members of the staff.
• Answer questions relating to office operations and established policies and procedures.
• Interface with corporate back office functions.
• Receive and process visitors to the DESD facility.
• Support the interview process for perspective employees.
• Coordinate the onboarding and first day logistics for DESD new employees.
• Review drafts and finished documents for appropriate grammatical usage.

• At least five years of experience as an Administrative Assistant.
• Ability to obtain a secret clearance (US Citizenship required).
• High School Diploma or GED.
• Proactive in anticipating business and administrative needs.
• Strong analytical and organizational skills with the ability to be proactive in completing assignments and job responsibilities with minimal supervision.
• Able to effectively interface with a variety of people with tact and diplomacy and work well under stressful situations.
• Strong experience in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Acute attention to accuracy, consistency and a high degree of quality in work.