Manager, Grants & Contracts

Rutgers University

United States, New Jersey, Newark

Mar 01, 2025

Position Details

Position Information

Recruitment/Posting Title	Manager, Grants & Contracts
Job Category	Staff & Executive - Healthcare
Department	NJMS-Office of Research
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Manager, Grants & Contracts for NJMS- Office of Research. Under the direction of the Associate Dean for Research is responsible for the day-to-day financial and administrative operations of assigned projects, grants, agreements, contracts and all other restricted accounts and related functions associated with research and sponsored programs activities at Rutgers, New Jersey Medical School. Ensures that both pre and post-award activities comply with Federal, State, University, and Sponsor requirements. Acts as a liaison with other School and University departments. Extensive experience with pre/post award administration and financial management for both clinical and basic science research, ideally in an academic environment. Strong background in financial management of sponsored programs is essential. Among the key duties of the position are the following: Provides guidance to faculty, administrators, and other staff on proposal development and grant applications including development of project budgets for internal and external research funding support opportunities from Federal, State, Corporate, Foundation, University and other funding agencies. Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies and procedures. Performs and assists with award receipt, and the monitoring and management of sponsored award spending and revenue generation for research project accounts. Facilitates the process of award setup and assist in the reallocating salary distributions for appropriate personnel. Responsible for all critical components of both basic and clinical research grants and contracts (proposal development, application, award budget, expenditures, close-outs) Reviews grant award notices and takes appropriate action to assign and setup new fund account. Provides support for development of research contracts, in coordination with the Office of Corporate Contracts and regulatory offices. Works with Department Finance Officers to oversee restricted fund spending.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA	Exempt
Grade	30S
Position Salary	tbd
Annual Minimum Salary	102186.00
Annual Mid Range Salary	129264.00
Annual Maximum Salary	156342.00
Standard Hours	37.50
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree in Business Administration, Health Administration or related field plus five (5) years of experience involving research and sponsored programs administration, ideally in an academic environment. Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities. Understanding of research grant and contract proposal development and management for both clinical and basic biomedical science research. Including federal and commercial standards and regulations specific to basic and clinical research fund expenditures, federal cost principles, research compliance guidelines, and reporting requirements related to sponsored research awards. Demonstrated strong service orientation. Knowledge of computer programs, including MS Word, Excel, Access, PowerPoint, and Adobe Acrobat. Experience with financial and procurement electronic management systems (such as Banner, Peoplesoft, Oracle, Marketplace). Strong financial accounting expertise specific to biomedical research sponsored award fund spending, both non - profit and for profit sources, as well as designated/discretionary spending as it relates to research activities.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST0463
Posting Open Date	02/28/2025
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement