SENIOR EXECUTIVE ASSISTANT (Rutgers Communications and Marketing)

Rutgers University

United States, New Jersey, New Brunswick

Mar 01, 2025

Position Details

Position Information

Recruitment/Posting Title	SENIOR EXECUTIVE ASSISTANT (Rutgers Communications and Marketing)
Job Category	Staff & Executive - Advertising/Marketing/Public Relations/Communications
Department	R-Comm
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a SENIOR EXECUTIVE ASSISTANT (Rutgers Communications and Marketing) for Rutgers University - School of Communication and Information. Among the key duties of this position are the following: Serves as the confidential assistant to the Vice Chancellor for communications and marketing for Rutgers Health and Rutgers - New Brunswick. Coordinates high-level meetings and correspondence with chancellors, provosts, various vice presidents, and the presidents' office. Manages sensitive communications, ensures meetings and emails are timely and correspondence is accurate. Exercises very careful judgment around the content and tone of correspondence for the Vice Chancellor as he/she often deals with very sensitive topics that will directly impact the reputation of the university, have legal implications, and are time sensitive as the Vice Chancellor is a chief advisor for managing crisis communications
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	06
Position Salary	97772.24
Annual Minimum Salary	79387.00
Annual Mid Range Salary	100485.00
Annual Maximum Salary	121582.00
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in related field or related field or an equivalent combination of education and/or experience that demonstrates knowledge, skill, and understanding of organizing logistics for a high-volume, high-impact organization. Five years of professional experience in complex administrative work.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent interpersonal, written and oral communication skills with eye-for details. Excellent organizational and planning skills, and strong computer literacy skills required are also required. Ability to conceptualize, develop, and simultaneously manage several projects with varying levels of complexity and tight deadlines. Excellent strategic planning skills. Proven ability to resolve issues and remove project barriers. Experience with preparing and administering project budgets and estimating time and resources for task assignments. Experience in guiding and supervising personnel through various phases of projects. Must possess a high-level of emotional intelligence and discretion.
Preferred Qualifications	At least five years of professional experience in events and logistical management.
Equipment Utilized	Mondays.com, Drupal, Microsoft office, Canva, Zoom
Physical Demands and Work Environment	Evening and weekend work required. Occasional intercampus travel required.
Special Conditions

Posting Details

Posting Number	25ST0462
Posting Open Date	02/28/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement