Senior Program Administrator Supervisor

Rutgers University

United States, New Jersey, New Brunswick

Mar 01, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Program Administrator Supervisor
Job Category	Staff & Executive - Project/Program Management/Planning
Department	Institute for Families
Overview	The Institute for Families ( IFF) at the Rutgers School of Social Work exists to advance the professional practice and knowledge base of individuals and organizations improving the lives of children and families. The Institute delivers services through a portfolio of over $40M in awards that increase the capacity of child welfare and human service systems, largely through training, technical assistance, and applied research and evaluation services which are delivered through Institute sites throughout the state and a host of community-based locations. IFF's programming includes education and training for the human services workforce, including the New Jersey Child Support Institute. NJCSI was established to provide education to workers at all experience levels in the state's child support system, including professionals within New Jersey's County Welfare Agencies, Administrative Office of the Courts Probation Child Support Enforcement Units, and Family Divisions. This work includes the development and delivery of learning events that include in-person training, virtual synchronous education, hands-on computer simulations and self-paced, asynchronous sessions.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Senior Program Administrator Supervisor for the Institute for Families. Among the key duties of the position are the following: Oversees operational aspects related to the Institute's human services education. Leads a multi-site team and manages competing priorities in a fast-paced environment. Plans the vision and details for all learning events (including trainings, conferences and community events) and implements the logistics required for successful execution (instructor assignments, site assignments, production of learning materials, submission of reports). Supervises two professionals responsible for planning learning events and provides administrative support at sites hosting learning events.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	79387.00
Annual Mid Range Salary	100485.00
Annual Maximum Salary	121582.00
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree. Seven (7) years experience that demonstrates knowledge of project management, administrative processes, and supervision of staff across multiple locations.
Certifications/Licenses	A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities	Outstanding oral and written communication skills. Ability to work with a great deal of independence and discretion and to keep sensitive matters confidential. Ability to handle a wide variety of tasks simultaneously and maintain calm under pressure. Ability to manage time and projects in order to complete work thoroughly and on time. Ability to interact effectively with very diverse people and with a wide range of stakeholders.
Preferred Qualifications	Experience in coordinating large scale training or education projects. Working knowledge and experience with Microsoft Office software programs. Strong capability of working autonomously to coordinate and provide effective decision making to meet project needs.
Equipment Utilized	Desktop and laptop computers. MS Office software: word processing, database, project management, and spreadsheet applications. Copier machines, fax, and other office equipment.
Physical Demands and Work Environment	General office environment with light lifting.
Special Conditions	Clean Driving Record.

Posting Details

Posting Number	25ST0464
Posting Open Date	02/28/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Princeton
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement