New 
Administrative Specialist Senior (2 Positions)
 Maricopa Community College district | |
long term disability, tuition reimbursement
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 United States, Arizona, Avondale | |
 Mar 01, 2025 | |
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Administrative Specialist Senior (2 Positions) Job ID: 320991 Location: Estrella Mountain Comm College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $18.91 - $24.58/hourly, DOE Grade 110 Work Schedule Monday - Friday, 8:00AM - 5:00PM Schedule is based on the operational needs of the department and EMCC. To best serve the students, department, and college, this position requires physical presence on campus. Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us What's Currently Happening at Maricopa
Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options:
Job Summary Estrella Mountain Community College (EMCC) is hiring two Administrative Specialist Seniors, one in the Instructional Computing Division and one in the Communication and Cultural Studies Division. These positions support faculty in the delivery of innovative, student-centered instruction by providing a variety of administrative services. Essential Functions 25% - Provides administrative support to the divisions; maintains financial and academic records/files; maintains and updates web pages according to established guidelines; maintains master calendar by scheduling appointments, programs, committees, and divisional meetings/events; provides office reception; manages multi-line phone system; assists with the planning and implementation of various divisional events/programs and services including intercampus collaborations; supports the division by using technological skills and business systems such as FMS, ERS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, R25 reservation system, etc. 25% - Monitors and coordinates services such as maintenance, media, marketing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data for programs and services; creates purchase orders and requisitions; maintains and tracks petty cash forms, tracks expenditures; assists with budget preparation, monitoring, and maintenance assists with division mail pick up and distribution; 25% - Assists Division Chair's with division responsibilities including but not limited to managing substitute instructor requests and paperwork, scheduling residential, adjunct, and dual enrollment instructor evaluations, room utilization/scheduling, division classes, internal and external meetings, and meeting rooms. Maintains meeting minutes and monitors completion of action items. 25% - Supports the divisions by collaborating with faculty and other staff when needed/requested; accessing class rosters; ordering and delivering supplies to instructors and classrooms; making copies of course materials; providing basic computer-related support; preparing and maintaining confidential personnel; ensuring documents (e.g. faculty and budget documents) remain current; assisting with faculty orientation; assisting with test administration; developing divisional promotional materials; performs other assigned duties commensurate to the grade level of position. Minimum Qualifications Associate's degree from a regionally accredited institution and two (2) years of full-time equivalent administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR High school diploma/GED and four (4) years of full-time equivalent administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications A. Bachelor's degree or higher. B. Three (3) years of experience in an advanced administrative support position. C. Experience maintaining expenses, requisitions, and purchases in a financial management system such as FMS () D. Experience reporting, building, and scheduling course information in systems such as SIS () E. Experience scheduling meetings and events using applications such as Google Calendar, Doodle, and 25Live. F. Experience creating and using spreadsheets. G. Experience with productivity applications such as Microsoft Office and Google apps (Google Docs/Slides/Sheets). Special Working Conditions May view a computer monitor for a prolonged period of time How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Open until filled Estimated first review on February 12, 2025 Must apply by 11:59 P.M. on February 11, 2025, to be considered If unsuccessful in finding a candidate during the initial review a subsequent review date will be determined EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=320991&PostingSeq=1 jeid-ee5ede099197984dbc422c234edf3200 | |