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Administrative Coordinator

University of North Texas - Denton
United States, Texas, Denton
1155 Union Circle (Show on map)
Mar 04, 2025
Title: Administrative Coordinator Employee Classification: Administrative Coordinator Campus: University of North Texas Division: UNT-Provost SubDivision-Department: UNT-College of Lib Arts & Soc Sci Department: UNT-Philosophy & Religion-122200 Job Location: Denton Salary: $40k+. Commensurate with experience. FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview: Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. Department Summary The UNT Department of Philosophy and Religion is the home of the nation's leading Doctoral Program in environmental philosophy and the nation's first Masters Program in the field. The areas of specialization among our faculty include environmental justice, philosophy of ecology, environmental policy, religion and nature, philosophy of science and technology, philosophy of water, philosophy of food, philosophy of energy, eco-phenomenology, and eco-feminism, in addition to the history of philosophy, Ancient Greek, German Romanticism, hermeneutics, critical theory, social-political theory, and contemporary French philosophy, as well as West, South, and East Asian religions and philosophy. Position Overview The Administrative Coordinator is Assistant to the Chair, coordinating basic administrative matters between the department and the university at large, specifically with the Dean's office. Work includes public contact in interpreting and promoting the departments programs and administrative decisions. Minimum Qualifications Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience. Knowledge, Skills and Abilities Exceptional customer service skills. Advanced written communication skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Preferred Qualifications Previous higher ed or budgeting experience a plus. Job Duties: Monthly Reconciliation of all accounts and grants for Department of Philosophy and Religion. Maintaining up-to-date budget balances. Keep up to date on changes in processes and procedures in order to maintain fiscal compliance. Coordinate with the CLASS Deans office for processing travel. Onboarding/Offboarding all personnel in the Department. Ensure timely and appropriate payment for all employees within the Department for faculty, staff, and students. Supervising the Administrative Specialist. Primary purchaser for the Department. Oversee and Reconcile Purchasing Card statements for entire Department. Process requisitions and ABA/IDT. Maintain general calendar of events for the Department. Event planning for department conferences/Faculty Celebration/Graduate Socials and Speaker Series and Undergraduate recruitment. Ensure all payments and reimbursements are processed for all events. Process all Departmental Scholarships. Coordinate the repair and maintenance of Departmental printers and photocopier including the coordination of troubleshooting for all technology issues in department. Assists visitors, calls, and general department inquiries. Serve as Records Manager. Manage technology budget. Perform technical set up in all department offices (faculty and staff), conference room, faculty offices, graduate student common areas and offices. Departmental point of contact for troubleshooting for office computers and accessories for all faculty, staff, graduate students. Oversee updates to departmental websites and social media. Liaison with CAS-IT for permissions to shared drives and web access. Participate in University training sessions when available and relevant. Act as Department Safety Coordinator. Work Schedule: Monday - Friday; 8:00am to 5:00pm. 40 hrs/week. Driving University Vehicle: No Security Sensitive: This is a Security Sensitive Position. Special Instructions: Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits: For information regarding our Benefits, click here. EEO Statement: The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.