Office Support Associate

Title: Office Support Associate

Employee Classification: Office Support Associate

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Science

Department: UNT-Institute for Applied Sciences-125000

Job Location: Denton

Salary: $30,160.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Institute of Applied Sciences and the Advanced Environmental Research Institute's mission is to foster, facilitate, and conduct collaborative interdisciplinary science-based environmental research that provides an understanding of how human actions impact the environment and then uses that knowledge to suggest scientific, engineering, policy, and/or educational solutions to mitigate real-world environmental problems.

Position Overview

The Institute of Applied Sciences and the Advanced Environmental Research Institute is seeking an Office Support Associate to assist with the Institute of Applied Science's daily operations. This position will cross-train and assist with all aspects of administrative support as needed. Responsibilities include front office support, including office errands, answering telephones, reception, purchasing, travel processing, space survey, poster printing, shipping and receiving, telecom, database, and reporting matters relating to the IAS fleet. Other duties as necessary.

Minimum Qualifications

High school diploma and three years' of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Advanced customer service skills.
• Knowledge of Microsoft Office. Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, adjust to constant changes, handle multiple tasks, and coordinate the work of others.
• Ability to keep complex records, assemble and organize data of a complex nature, and prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan, and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures, and terminology of assigned functions.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

• Experience with Microsoft office suite, including Outlook, Excel, and Word.
• Prior experience in a professional office environment with experience in filing and record keeping, organizational skills, attention to detail, and an intermediate level of experience with Excel.
• The ability to walk across campus or drive the department golf cart and carry boxes that could weigh up to 50 lbs.
• This is a fast-paced office that requires a willingness to learn quickly and change processes when needed, as well as multitasking.

Required License/Registration/Certifications

Driver's License

Job Duties:

• Friendly and courteous interaction with IAS faculty, staff, students, and guests. A willingness to go above and beyond to help with team spirit.
• IAS Fleet assistance/ website calendar, room, and vehicle reservations.
• Reporting duties include telecom reports and budget reports generated from departmental shadow accounting.
• The departmental processor of Requisitions. Following all UNT/BSC procedures. Attend Purchasing classes to stay current on UNT/BSC policies and procedures.
• Front office support and Reception, including phones, errands, and greeting visitors.
• Prepare and assist with travel processing requests and attend travel classes to stay current on UNT processes. This position is responsible for travel and procurement.
• Assist with workshops, conferences, seminars, or departmental mailings when necessary. The position also maintains the cleanliness of common areas and helps with setup and teardown for meetings.
• Completes tasks by deadlines, works well independently, and works well with deadlines.
• Provides office support to other IAS staff such as proofreading documents, typing correspondence, or preparing reports, as requested.
• Departmental Pcard holder/purchaser. Following all UNT/BSC procedures. Attend Pcard classes to stay current on UNT/BSC policies and procedures.

Work Schedule:

Monday - Friday 8:00am -5:00pm

Driving University Vehicle:

Yes

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.