Full Charge Bookkeeper

Vaco
$70,000.00 - $75,000.00 / yr
United States, New York, New York
Mar 06, 2025
Job Title: Full Charge Bookkeeper Salary: $70,000 - $75,000 Location: New York City (Hybrid, 4days/week on-site: Monday-Thursday) Job Summary: A well-established Residential/Condominium property management and development company in New York City is seeking an experienced Full Charge Bookkeeper to manage Accounts Payable (AP) and Accounts Receivable (AR) for multiple property portfolios. The role will report directly to the Senior Accountant. Key Responsibilities: Manage AP for multiple corporate entities and properties, including invoice scanning, entry into Yardi Payscan/ERP system, and initiating payments via ACH, wire transfers, and checks. Ensure all payments and documentation are filed accordingly. Monitor corporate inboxes to input invoices into the system promptly. Utilize bank-provided check scanners to deposit incoming checks, providing copies and necessary documentation to Property Accountants for accurate accounting. Report weekly cash account activity to corporate offices in Los Angeles and investor headquarters in Hong Kong with detailed explanations. Prepare monthly NYC office funding requests, reconciling actual expenses against the budget. Track and manage cash flow to maintain liquidity, collaborating with the Senior Accountant and Regional Controller. Contribute to streamlining AP/AR processes, including shifting from check and wire transfer processing to an ACH payment system. Allocate corporate expenses across various entities and properties, ensuring proper reimbursement tracking. Reconcile corporate credit card transactions, processing reimbursements for the East Region to the corporate office. Handle intercompany management fees and reimbursements in collaboration with Property Accountants. Process tenant security deposit receipts and refunds, ensuring proper documentation. Liaise with property managers, accountants, leasing teams, and development staff to resolve AP and AR inquiries. Assist with year-end 1099 preparation for the corporate office. Ensure W-9 forms and Certificates of Insurance are current for vendors, collaborating with the sales & leasing and development teams. Undertake special projects and additional duties as assigned. Qualifications: High School Diploma required. At least 2 years of experience in Accounts Payable and Receivable required. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Adobe). Experience with Yardi real estate ERP system is preferred. Excellent communication skills, both written and verbal. This is an excellent opportunity for someone looking to grow their career in real estate accounting with a dynamic and supportive team. Apply today! Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.