Coordinator Radiation Oncology

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school diploma or equivalent.

EXPERIENCE:

1. Three years' experience in office administration/coordination.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.Associates Degree

EXPERIENCE:

1. Experience with medical terminology

CORE DUTIES AND RESPONSIBILITIES:The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Coordinates department daily operations by providing personnel support, training, and process improvement. Able to cover the front office as needed for vacations, sick days, leave of absence.

2. Provides input on front office personnel performance evaluations and recruitment.

3. Ensures daily compliance to uniformed methods and standards of department operations in line with hospital policies, objectives, CQI process, and safety.

4. Participates in administrative staff meetings with Manager

5. Orders and maintains appropriate economical and medical supplies and inventory for department operations.

6. Types, edits, and composes reports and correspondence of routine nature, as well as matters requiring confidentiality.

7. Coordinates travel arrangements and itinerary (staff and physicians).

8. Coordinate physician, department, and personal meetings/appointments. Ensures appropriate physician coverage as needed. Monitor and reconcile provider and department schedules.

9. Screens telephone calls, and routes calls to appropriate party. Answer questions within area of knowledge.

10. Maintains responsibility for all incoming mail. Screens all incoming correspondence. Answers routine correspondence independently.

11. May attend meetings and take Minutes.

12. Organizes interview times and locations for potential department hires.

13. Manages conference room requests and verifies the room is organized prior to scheduled meetings.

14. Reviews and enters data into Kronos, submits payroll.

15. Builds department scheduling templates in Epic and Aria.

16. Manage multiple work queues within Epic and Aria.

17. Works directly with Authorization Specialist to provide specific treatment information to acquire insurance authorization for Radiation Oncology services.

18. Handle queries from professional and technical billing services over two locations.

PHYSICAL REQUIREMENTS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manual dexterity in order to operate office equipment.

WORKING ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Travel may be required.

2. Office Environment

SKILLS AND ABILITIES:

1. Basic computer knowledge and ability to operate standard office software required.

2. Possess leadership qualities and ability.

3. Skilled in Microsoft Office Suite software applications, including, but not limited to, Word, Excel, Access, Power Point and Outlook.

4. Good verbal and written communication skills.

5. Basic mathematical skills.

6. Ability to deal tactfully and harmoniously with patients, visitors, and staff.

7Ability to work effectively in stressful situations to prioritize and perform detailed assignments.

Additional Job Description:

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

Company:

Cost Center:

Address:

WVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.