Nurse Scheduler (Clerical Assistant 2)

The Department of Military & Veterans Affairs is looking for an independent, responsible candidate to fill our Clerical Assistant 2 position at the Southwestern Veterans' Center located in Pittsburgh, PA. The ideal candidate is energetic, efficient, and detail oriented, as well as having good communication skills in order to interact with managers, employees and clients in a positive way.

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This position provides administrative and clerical support to the nursing staff at the Southwestern Veterans' Center and is responsible for coordinating and maintaining daily appointment schedules, create reports as directed for nursing department, maintain nursing files, and communicate with other departments on nursing business. The candidate will also be creating the staffing schedule for a 236-bed nursing facility. A good working knowledge of Excel and other software programs to manage digital filing systems and calendars is required. Must possess excellent written and verbal communication skills in order to type clear and concise documents such as memos, emails and invoices and be able to communicate with employees, residents, family members, and other business contacts. This position will work closely with Nursing Management to organize and provide high quality services to our Veteran population.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
• Hours may change based on operational needs.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $35,306 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• Two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages.
• Ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• You must be able to perform essential job functions.

• Previous experience completing a nurse staffing schedule.
• Previous experience meeting Department of Health regulations for staffing to PPD (Patient Per Day) staffing ratios.
• Previous experience using a scheduling software program.

• This position falls under the provisions of the Older Adult Protective Services Act.

  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

• A conditional offer of employment will require a medical examination.

How To Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.