Project Manager, Ryan White

City of New Haven
Within Local 3144 Range 10: $75,660 - $119,278 annualized
United States, Connecticut, New Haven
165 Church Street (Show on map)
Mar 07, 2025
Introduction The New Haven Health Department is seeking a dedicated and strategic Project Manager to oversee the administration and execution of programs funded under the Ryan White Part A initiative. This critical role ensures high-quality, equitable healthcare services for individuals impacted by HIV/AIDS by managing grant operations, supervising project teams, and ensuring compliance with federal, state, and local regulations. The ideal candidate will be a proactive leader with strong project management skills, a deep understanding of public health initiatives, and the ability to collaborate with diverse stakeholders. If you are passionate about improving community health outcomes and have experience in grant administration, contract management, and team supervision, we encourage you to apply and make a meaningful impact in the lives of those affected by HIV/AIDS. PRIMARY FUNCTIONS Under the supervision of the New Haven Health Department Director and guidance of the Planning Council, the Project Manager is responsible for overseeing the effective administration and execution of programs funded under the Ryan White Part A initiative. This role entails managing grant operations, supervising project teams, and ensuring compliance with all applicable federal, state, and local regulations. The Project Manager fosters collaboration with internal and external stakeholders to strengthen service delivery systems, ensuring high-quality, equitable care for individuals impacted by HIV/AIDS. Responsibilities include coordinating grant activities, supervising project teams, monitoring contractor performance, and maintaining accurate documentation of programmatic and financial activities. This position requires strategic leadership, meticulous attention to detail, and excellent communication skills to manage resources effectively, meet program goals, and maintain compliance with all regulatory requirements. TYPICAL DUTIES AND RESPONSIBILITIES Grant Oversight- * Oversees the Ryan White Part A grant, including staff, finances, and program operations. * Tracks and reviews internal expenditures and program expenditures for all subcontractors monthly. * Manages and monitors all grant-related service contractors according to federal and City of New Haven requirements. * Maintains comprehensive documentation of grants, programs, contracts, and related activities. Program Administration * Leads biweekly Ryan White Team meetings for oversight of data reports, fiscal management, and clinical quality management activities. * Coordinates with contractors and New Haven Health Leadership on Planning Council Support, contractor performance, and Clinical Quality Management activities. * Ensures timely submission of all federal reports including EHB Submissions, Payment Management System (PMS) Submission, Federal Financial Report (FFR), and Ryan White Services Report (RSR). * Delegates work to staff as necessary. Contract Management * Conducts annual review of subcontractor budgets and contracts. * Processes and monitors regional and consultant contracts from initiation to execution. * Manages contract amendments throughout the fiscal year. * Develops and oversees RFPs for Planning Council Support, Service Delivery, and Clinical Quality Management. Strategic Leadership & Collaboration * Supervises and delegates work to project teams and interns as necessary; monitors staff performance to ensure alignment with program goals. * Maintains and strengthens collaborative relationships with other county initiatives, business organizations, governmental departments, health, and social services organizations. * Represents the Planning Council at conferences and press events, and serves as spokesperson for all initiative-related activities as delegated by Planning Council Co-Chairs. * Participates in required meetings including Planning Council Committees, HRSA Project Officer Calls, CT HIV Planning Consortium, and Regional HIV Continuum meetings. * Provide monthly programmatic updates to Board of Health on grant deliverables and Planning Council metrics. * Performs other related duties as required. EDUCATION, QUALIFICATIONS & EXPERIENCE Graduation from an accredited four-year college or university with major course work in Health, Public Health, Human Services Administration, Business Administration, Public Administration, or a related field, and at least two years of experience as a public health, community organization, or human services project manager, including supervisory experience and fiscal management of allocated grant funding. Knowledge of the special needs of the HIV/AIDS populations helpful. KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES Strong understanding of human services-related program design and grant development. Ability to research and identify sources of grant funding, prepare grant applications, and monitor grant-funded projects. Knowledge of federal, state, local laws, and regulations related to grant funding requirements. Some knowledge of the principles and practices of governmental and non-profit budgeting and accounting. Knowledge of methods and techniques necessary to direct, supervise, guide, support, and assist staff members. Ability to coordinate efforts of various agencies for a common goal. Excellent communication skills, with the ability to effectively convey information to employees and other stakeholders, as well as write clear and concise reports, memoranda, and presentations. Ability to use applications such as Word, Excel, and PowerPoint for creating items such as documents, spreadsheets, and correspondence. Competency in using email clients (e.g., Outlook, Gmail) and calendar applications for scheduling and managing correspondence. Excellent organizational skills with the ability to manage multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment. Project management skills, with the ability to coordinate multiple initiatives, meet deadlines, and perform effectively under pressure. Travel required throughout the greater New Haven area as needed for meetings, site visits, and program activities. Ability to work an occasional evening or weekend day for committee meetings, conferences, and related programming. Demonstrated ability to work effectively and sensitively in a diverse community, recognizing and respecting cultural differences, and fostering an inclusive environment. Ability to handle sensitive information with discretion and maintain confidentiality of records. Excellent interpersonal skills; ability to establish and maintain effective working relationships with internal and external stakeholders, including city officials, boards and committees, staff, community leaders, and the public. NECESSARY SPECIAL REQUIREMENTS Must possess and maintain a valid driver's license. SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT This is a "Special Fund," non-tested position. Continued employment contingent upon availability of future funding. Funding may be terminated at any time. This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees. Bargaining agreements available to review HERE. Special Funded employees shall not be covered by the City pension but shall continue to be covered by Social Security. Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening in accordance with the City's Drug Free Workplace Policy, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment. Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana. Selection Plan Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process.* Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. Submissions may be evaluated prior to a posted closing date, and a hiring decision may be made prior to the removal of the job posting. Information regarding the employment and selection process can be found HERE. Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department. We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position. Conclusion To apply for this opportunity: Complete your User Registration. You are encouraged to save your Applicant Profile for future use. You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting. MAKE SURE the job you are applying for is named at the top of the page as you review your application! Review or modify your application for that position Click "Ready to Send App" or the "Send" tab; read page and click the attestation Click "Send to City of New Haven" You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION" You will also receive an email and text, if a number was provided, confirming your submission If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.